Solicitation - GPA requirement of new hematology analyzers, all associated equipment, consumables, installation, validation, training and warranty support
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Great Plains Area Indian Health Service is seeking a 100% total small business set-aside contract for hematology analyzers and related services across various facilities in South Dakota and North Dakota. This is a firm-fixed-price, indefinite-delivery/indefinite-quantity contract utilizing a cost-per-reportable-result pricing model. The agreement includes one base year and four one-year option periods, with an estimated ceiling of less than 2 million dollars and a minimum guarantee of 1,000 dollars. The selected contractor must provide new hematology analyzers with specific capabilities, including automated CBC with 6-part differential and LIS interface support, along with all necessary reagents, consumables, installation, validation, and training. The scope also covers a twelve-month full warranty and ongoing maintenance, with required onsite service responses within 48 hours for hospitals and the next business day for clinics. Quotes are due by September 18, 2026, and will be evaluated based on technical acceptability, price, and contractor responsibility.
General Info
Agency
NAICS
Place of Performance
Aberdeen, SD, USASet-Aside
Documents
(2)AI Contract Breakdown
Uniform Contract FormatWhat is UCF?
Uniform Contract Format (UCF) uses AI to break down any contract into standardized sections—scope, pricing, deliverables, and evaluation criteria.
Timeline
Response Deadline
Organization & Contact Information
Full Description
COMBINED SYNOPSIS/SOLICITATION
Notice Type: Combined Synopsis/Solicitation
Solicitation Number: 75H70626Q00184
Title: Great Plains Area Indian Health Service (GPA IHS) Hematology Analyzer Cost-Per-Reportable-Result (CPRR) IDIQ Contract
1. General Information
This is a 100% Total Small Business set-aside combined synopsis/solicitation for commercial products and commercial services prepared in accordance with FAR 12.603 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
The Indian Health Service (IHS), Great Plains Area Office, intends to award a single Firm-Fixed-Price, Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract utilizing a Cost-Per-Reportable-Result (CPRR) pricing model for hematology analyzers and related supplies and services.
The anticipated contract consists of one (1) base year and four (4) one-year option periods.
The estimated contract ceiling is less than $2M and minimum guarantee is $1,000.00.
2. Description
The Contractor shall furnish all labor, equipment, reagents, consumables, installation, validation, training, maintenance, warranty, software, interface support, and related services necessary to provide hematology analyzers for Great Plains Area Indian Health Service facilities located throughout South Dakota and North Dakota.
Facilities include, but are not limited to:
Eagle Butte Service Unit
Cheyenne River Health Center
24276 166th Street, Airport Rd. Eagle Butte, SD. 57625
Phone 605-964-7724
Hours: 24/7
Fort Thompson IHS Health Center
1323 BIA Route 4, PO Box 200, Fort Thompson, South Dakota
Phone: 605-245-1500
Hours: Monday - Friday 8:00 a.m. to 4:30 p.m. (Daily)
Kyle Health Center
P.O. Box 540, Kyle, South Dakota 57752
Phone 605-455-2451
Hours: Monday – Friday: 07:00 a.m. – 5:30 p.m.
Lower Brule Indian Health Center
Address: 601 Gall St, Lower Brule, SD 57548
Phone: (605) 473-5526
Hours: M, T, Th, F: 08:00 – 4:30, Wed: 12:15 – 4:30, Closed 11:45 – 12:15 (Lunch)
McLaughlin Health Center
701 East 6th St., PO. Box 879, McLaughlin, South Dakota 57642
Phone: 605-823-2610
Hours: Monday – Friday: 8:00 a.m. to 4:30 p.m.
Pine Ridge Hospital
P.O. Box 1201, East Highway 18, Pine Ridge, South Dakota 57770
Phone 605-867-5131
Hours: 24/7
Rosebud Comprehensive Health Care Hospital
P.O. Box 400, 400 Soldier Creek Dr. Rosebud, South Dakota 57570
Phone: 605-747-2231
Hours: 24/7
Sisseton Service Unit
Woodrow Wilson Keeble Memorial Health Care Center (WWKMHCC)
100 Lake Traverse Drive, Sisseton, South Dakota 57262
Phone 605-698-7606
Hours: Monday - Friday & Holidays: 8:00 a.m. – 8:00 p.m., Saturday and Sunday: 1:00 p.m. to 5:00 p.m.
Ft. Yates Service Unit (Standing Rock)
10 Standing Rock Avenue, P.O. Box J, Fort Yates, North Dakota 58538
Phone: 701-854-3831
Hours: Monday – Friday: 0800 a.m. .to 4:30 p.m., On-Call: Monday – Friday: 4:30 p.m. to 8:00 a.m., Saturday & Sunday: On-Call
Belcourt Service Unit
Quentin N. Burdick Memorial Health Care Facility
Moonlight Drive Highway 5, Belcourt, North Dakota 58316
Phone (701) 477-6111
Hours: 24/7
Yankton Service Unit
111 Washington Ave NW, Wagner SD, 57380
Phone: 605-384-3621
Hours: Monday – Friday: 8:00 a.m. to 5:00 p.m.
Wanblee Health Center
210 First Street, P.O. Box 290, 100 Clinic Drive, Wanblee, South Dakota 57577
Phone 605-462-6155
Hours: Monday – Friday: 7:30 am to 6:00 pm
3. Scope of Work
The Contractor shall provide, at a minimum:
- New hematology analyzers
- Required peripherals
- Initial reagents, controls, and calibrators
- Delivery and installation
- Calibration and validation
- LIS interface support
- On-site training
- Warranty
- Preventive maintenance
- Repair services
- Software updates
- Technical support
Complete requirements are contained in the attached Performance Work Statement (PWS).
4. Salient Characteristics
Equipment shall include, at a minimum:
- Automated CBC with 6-part differential
- Immature granulocyte reporting
- Open and closed tube sampling
- Pediatric tube capability
- Barcode reader
- STAT capability
- Automated reagent management
- FDA-cleared body fluid capability (where applicable)
- HL7/LIS compatibility
- Continuous calibration capability
- Small tabletop footprint
Additional system requirements by facility are contained in Appendix B of the PWS.
5. Contract Type
Firm-Fixed-Price IDIQ, pricing shall be based upon a firm-fixed CPRR model.
The CPRR price shall include all:
- Equipment
- Reagents
- Controls
- Consumables
- Maintenance
- Repairs
- Training
- Software
- Interface support
No additional charges will be permitted.
6. Period of Performance
One (1) Base Year plus four (4) one-year option periods.
7. Delivery Requirements
The Contractor shall:
- Deliver equipment upon award/task order.
- Complete installation within ten (10) calendar days.
- Complete validation within thirty (30) days.
- Conduct onsite user training during installation.
- Provide documentation and warranty information with installation.
8. Warranty and Maintenance
Minimum requirements include:
- Twelve (12) month full warranty
- Parts
- Labor
- Travel
- Preventive maintenance
- Software upgrades
- 24/7 technical support
- Onsite service response:
- Hospitals: within 48 hours
- Clinics: next business day
9. Applicable NAICS code
NAICS: 334516 – Analytical Laboratory Instrument Manufacturing
Small Business Size Standards in number of employees: 1,000 Employees
10. Evaluation
Award will be given to the responsible offeror whose quotation represents the best value to the Government.
Evaluation factors include:
- Technical Acceptability (Technical acceptability includes compliance with the PWS and all salient characteristics.)
- Price (Price will be evaluated for fairness and reasonableness.)
- Contractor Responsibility
INTENT TO AWARD WITHOUT DISCUSSIONS
The Government intends to evaluate proposals and award a contract without discussion with Offerors. Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.
11. Submission Requirements
Offerors shall submit:
Technical Quote
- Product literature
- Technical specifications
- Statement of compliance with all PWS requirements
- Description of warranty
- Maintenance approach
- Training plan
- LIS interface capability
- Section 508 documentation (VPAT)
Price Quote
Firm Fixed CPRR pricing including all required items and services.
Responsibility Documents
- UEI
- SAM Registration
- Point of Contact
12. FAR Provisions and Clauses
The solicitation shall incorporate by reference all applicable FAR provisions and clauses in effect at the time of solicitation issuance, including but not limited to:
- FAR 52.212-1
- FAR 52.212-2
- FAR 52.212-3
- FAR 52.212-4
- FAR 52.212-5
- FAR 52.217-5
- FAR 52.217-7
- FAR 52.217-8
- FAR 52.217-9
- FAR 52.204-24
- FAR 52.204-26
- FAR 52.204-27
Including all applicable HHSAR and IHS clauses in effect at the time of solicitation issuance, including but not limited to:
- 352.203-70 Anti-Lobbying
- 352.208-70 Printing and Duplication
- 352.223-70 Safety and Health
- 352.224-70 Privacy Act
- 352.224-71 Confidential Information
- 352.226-1 Indian Preference
- 352.226-2 Indian Preference Program
- 352.232-71 Electronic Submission of payment requests
- 352.237-70 Pro-Children Act
- 352.237-71 Crime Control Act-Reporting of Child Abuse
- 352.237-72 Crime Control Act-Requirement for Background Checks
- 352.237-73 Indian Child Protection and Family Violence Act
- 352.237-74 Non-Discrimination in Service Delivery
- 352.239-74 Electronic and Information Technology Accessibility
13. Questions
Questions regarding this solicitation shall be submitted electronically to the Contract Specialist no later than September 4, 2026, at 2:00pm Central Time.
14. Quote Due Date
Quotes are due no later than September 18, 2026, at 2:00pm Central Time.
Submit quotations electronically to:
Contract Specialist: Mona Weinman
Email: mona.weinman@ihs.gov
Similar Contracts
Same NAICS industry code
More opportunities from Department Of Health And Human Services → Great Plains Area Indian Health Svc
Same awarding agency