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SOUTH TEXAS INTERNATIONAL BOOK FESTIVAL BOOK SALES SERVICES (RFP)

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08-26-S115-338State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The City of McAllen is soliciting proposals for a qualified and experienced book vendor to provide comprehensive book sales services for the Annual South Texas International Book Festival. This Request for Proposal, numbered 08-26-S115-338, seeks a partner capable of managing book sales, inventory, and exhibition services. Interested parties must register through the city's electronic bidding portal to access documents and submit their proposals. The deadline for proposal submission is August 27, 2026, at 3:00 p.m. CDT, with a clarification deadline of August 24, 2026. A pre-submittal conference is scheduled for August 19, 2026, and is available both in person and virtually. To avoid disqualification, respondents must submit a bid security of at least 5,000 dollars via a bidder's bond or certified cashier's check before the electronic submission deadline.

General Info

City of McAllen seeks book vendor for South Texas International Book Festival by 8/27/26.

Agency

Texas → City of McAllenView Agency

NAICS

459210 - Book Retailers and News DealersView NAICS

Place of Performance

TX, USA

Set-Aside

NONE

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Timeline

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Organization & Contact Information

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AgencyTexas → City of McAllen
Contacts1 person available
OfficeTX, USA
Organization / Agency
Texas → City of McAllen
View Agency Profile
Office AddressTX, USA
Contacts
GENESIS GARCIA
contact@example.gov

Full Description

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Return to Bid List Bid NUMBER 08-26-S115-338 TITLE SOUTH TEXAS INTERNATIONAL BOOK FESTIVAL BOOK SALES SERVICES (RFP) PROCESS One Step Unsealing BASE CURRENCY USD STATUS Open for Bidding CLOSES IN 14 days: 15 hours: 49 minutes: 50 seconds DESCRIPTION BID DOCUMENTS CALENDAR
You must log in to register for Bid Events and to view Bid Question and Response information.
NUMBER 08-26-S115-338 TITLE SOUTH TEXAS INTERNATIONAL BOOK FESTIVAL BOOK SALES SERVICES (RFP) AVAILABLE DATE 8/12/2026 4:00 PM CLARIFICATION DEADLINE 8/24/2026 4:00 PM DUE DATE 8/27/2026 3:00 PM CONTACT INFORMATION
GENESIS GARCIA
BUYER II
GAGARCIA@MCALLEN.NET
BIDS@MCALLEN.NET
BID TYPE REQUEST FOR PROPOSAL DESCRIPTION
  

NOTICE TO RESPONDENTS
 
Solicitation Type and Name: Request for Proposals for the Annual South Texas International Book Festival Book Sales Services
Solicitation Number: 08-26-S115-338
Description: The City of McAllen is seeking proposals for a qualified and experienced book vendor to provide comprehensive book sales services for the Annual South Texas International Book Festival
Proposal Submittal Deadline: Proposals addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, August 27, 2026 at 3:00 p.m., Central Daylight Time (CDT).  All proposals are only to be submitted electronically through the City of McAllen’s bidding portal: https://mcallen.procureware.com, on or before the aforementioned date and time.  Original, hard copy, and/or late proposals shall not be accepted.
 
Pre-Submittal Conference:  City of McAllen, City Hall, Conference Room 2A, 1300 Houston Ave., McAllen, TX 78501 on Wednesday, August 19, 2026 at 10:00 a.m. CDT. Pre-Submittal Conference is also available through virtual  Zoom meeting at https://us06web.zoom.us/j/83601416373pwd=TqWsflNQQQumqE1LXb7vleyOU0fRAd.1; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 836 0141 6373; Passcode: 111837. Additional Zoom login/meeting information is available in the City’s bidding portal.  All prospective respondents are encouraged to be in attendance. All prospective respondents are encouraged to be in attendance.
 
To view this solicitation and submit a proposal, you must first register in the City’s bidding portal at https://mcallen.procureware.com.  Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.
 
A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five thousand dollars ($5,000) shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the respondent will enter into a contract with the City of McAllen. The Respondent’s bid security shall be submitted before the above-mentioned electronic proposal deadline date and time. Failure to submit the bid security shall be grounds for disqualification.
 
Potential respondents are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number.
 
The City of McAllen reserves the right to refuse and reject any or all proposals and to waive any or all formalities or technicalities, or to accept the proposal considered the best value to the City, and to hold the proposals for a period of ninety (90) calendar days without taking action.
 
 
Applicable Product Categories: 71510 Books, Publications, Textbooks; 71512 Books, Reference; 71530 Display, Exhibit and Promotional Materials; 94655 Inventory Services; 95638 Library Services; 95836 Exhibition/Exposition Management; 96115 Vending.
 
 

CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT

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