Southern Research Station Headquarters Janitorial Services

This solicitation, numbered 1240BE26Q0083, is a Request for Quotation (RFQ) issued by the Department of Agriculture’s Wallowa Whitman National Forest for janitorial services at the Southern Research Station Headquarters located at 200 Weaver Boulevard in Asheville, North Carolina. The acquisition is structured as a Fixed Price Performance-Based Service Contract with a one-year base period beginning August 1, 2026, and four optional one-year periods extending through July 31, 2031, giving the government the ability to extend performance through fiscal year 2031. It is a Total Small Business Set-Aside under NAICS Code 561720, with a small business size standard of $22.0 million, and is further restricted to small business concerns including HUBZone and Service-Disabled Veteran-Owned Small Businesses. All quotations must be submitted via the designated format and include pricing for all listed line items to be considered responsive, with submissions due by July 13, 2026, at 12:00 PM ET. A site visit is scheduled for July 14, 2026, at 10:00 AM, led by Jason Anderson, and all inquiries must be submitted in writing to Andrea Pollock at andrea.pollock@usda.gov by July 1, 2026, no later than 4:30 PM Pacific Time. The contractor is responsible for providing all labor, equipment, materials, and supervision required to perform comprehensive custodial services across office, administrative, restroom, hallway, lobby, stairwell, storage, and elevator areas, as well as interior and exterior window cleaning, hard and carpeted floor maintenance, spot cleaning, and dusting. Performance standards are detailed in the Performance Work Statement and further defined by specific benchmarks such as a 95% Acceptable Quality Level for space cleaning, with quality assurance conducted through a Government Quality Assurance Surveillance Plan incorporating inspections and customer feedback. Contractors must submit a Quality Control Plan detailing how they will monitor and ensure compliance with these standards. All personnel assigned to the site must comply with USDA PIV policies, including obtaining LincPass keycards and undergoing background investigations if performing overnight work, and must complete mandatory computer-based training. Payment is strictly tied to electronic invoice submission through the Invoice Processing Platform (IPP) within 10 business days of work completion, using contract line item numbers,