SP27-HYGIENE-X80 Sanitary and Hygiene Supplies and Services

The Department of State Police in Massachusetts is soliciting vendors to provide comprehensive sanitary and hygiene supplies and services for restrooms at select locations, primarily centered in Framingham, with performance extending to State Police facilities statewide. The contract, identified by solicitation number BD-27-1084-POLGH-GHQ-131375 and RFR SP27-HYGIENE-X80, seeks ongoing maintenance and replenishment of feminine hygiene disposal units, air care systems, hand hygiene equipment—including automatic soap dispensers, faucets, and dryers—and related restroom hygiene products. Services must be delivered in a workmanlike manner, ensuring continuous operation and strict compliance with Massachusetts regulations, including Executive Order 619, which prohibits the use of single-use plastic bottles 21 fluid ounces or less unless no practical alternative exists. The contract is estimated at $88,000 over a potential eight-year term, with an end date of August 31, 2028, though actual funding remains contingent on state appropriations. Vendors are required to submit proposals electronically via COMMBUYS by the deadline of August 21, 2026, with original signed documents mailed to the specified address in Framingham. Award will be determined through a best-value trade-off process totaling 100 points, with pricing accounting for 30% of the score and additional emphasis on business references, experience, ability to meet specifications, prompt payment discounts, and certification as a Massachusetts small business, which carries 10 points each. Contractors must certify compliance with numerous state statutes, including data privacy (M.G.L. c. 66A and c. 93H), non-discrimination in employment, and participation in the Supplier Diversity Program, which requires reporting on purchases from minority-, women-, veteran-, and disabled-owned businesses. Environmental compliance, HIPAA obligations if handling protected health information, and audit rights are binding, with all records to be retained for six years post-final payment. EFT is mandatory for payment, requiring vendors to register with the MMARS system using a designated Vendor Code Address ID. The contract manager and chief administrative officer serve as primary points of contact for performance oversight and legal matters. Vendors must also submit the Massachusetts Substitute W-9 form and adhere to strict signature requirements, accepting only wet ink or properly formatted digital signatures—not typed names—on hard-copy submissions. No Federal Acquisition Regulation clauses apply; instead, all terms are governed by Commonwealth-specific standards