This Solicitation opportunity from Texas was posted on September 12, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Special Event Rental and Support

Awarded

RFP-225-07-041-SVCState & Local

Submission Closed09/19/2025, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532310

New

SLED

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OC Community Resources

POSTED

DEADLINE

Pipe & Drape and Specialty Event EquipmentThis subcontract agreement involves the provision of perimeter control and presentation equipment for prime contractors working on projects for OC Community Resources and OC Parks in California. The scope of work includes the delivery and installation of pipe and drape systems in heights of 10 and 12 feet, as well as the supply of podiums, cable ramps for safety, and popcorn poppers with carts. The opportunity is categorized under NAICS code 532310 and was posted on October 8, 2026. Interested parties must submit their responses by the deadline of October 23, 2026.

OC Community Resources

POSTED

DEADLINE

Tables, Chairs, and Linen SupplyThis subcontract for Tables, Chairs, and Linen Supply supports prime contractors on OC Community Resources and OC Parks projects. The scope of work involves providing folding tables, wood folding chairs, and matching 6-foot and 8-foot linens, along with the delivery, setup, and teardown of high-volume seating and table configurations. The contract is categorized under NAICS code 532310 and requires strict compliance with Davis-Bacon Act prevailing wages. Interested parties must respond by October 23, 2026, to provide these essential event infrastructure services for the agency in California.

OC Community Resources

POSTED

DEADLINE

Modular Staging and Platform InstallationThis subcontract for Modular Staging and Platform Installation involves providing and installing modular staging sections for prime contractors on projects managed by OC Community Resources and OC Parks. The scope of work includes the delivery, setup, and teardown of 4x8 and 4x4 staging sections, as well as the installation of necessary rails, steps, and ramps. All services must be performed within designated windows from 7am to 4pm. The contractor is required to maintain strict compliance with OSHA safety standards and adhere to prevailing wage requirements as mandated by the Davis-Bacon Act. This engagement covers the full lifecycle of event stage management, from the delivery of fully assembled units to final disassembly. The solicitation was posted on October 8, 2026, with a response deadline of October 23, 2026.

OC Community Resources

POSTED

DEADLINE

Canopy and Tent Rental ServicesThis subcontract for Canopy and Tent Rental Services involves the supply, installation, and removal of various canopy and tent sizes, ranging from 10x10 to 20x60, for prime contractors working on OC Community Resources and OC Parks projects. The scope of work includes the delivery, setup, and teardown of these structures, with all operations required to take place within a designated window of 7am to 4pm. To execute the contract, the provider must utilize appropriate transport vehicles and maintain strict compliance with OSHA safety standards. Additionally, all labor must be compensated in accordance with Davis-Bacon Act prevailing wages. The solicitation was posted on October 8, 2026, with a response deadline of October 23, 2026.

OC Community Resources

POSTED

DEADLINE

Special Event Rental Equipment

Solicitation # 012-3092302

The County of Orange, through OC Community Resources and OC Parks, is soliciting firm price bids under IFB 012-3092302 for on-call special event rental equipment services within Orange County. The scope of work requires the contractor to provide a wide array of equipment, including various sizes of canopies, staging sections, ramps, rails, folding tables, wood folding chairs, pipe and drape, podiums, and popcorn poppers. The contractor is responsible for all transportation, setup, and teardown, including the provision of necessary vehicles, portable generators, and safety warning devices such as cones and barricades. Performance is subject to authorization by the County Project Administrator, and final acceptance of services must be provided in writing before payment is issued. Bids are evaluated based on total calculated cost using estimated annual quantities, with specific preferences applied to certified Orange County Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE). A 5% preference is granted to OCLSB or DVBE firms, increasing to 8% for dual certification, provided that at least 20% of the bid amount is allocated to such subcontractors. The contract mandates strict compliance with federal and state labor and safety laws, including the Davis-Bacon Act for prevailing wages, the Copeland Anti-Kickback Act, and OSHA standards. Administrative requirements include net 30-day payment terms for invoices submitted on company letterhead, the provision of faithful performance and labor payment bonds, and the maintenance of a valid UEI and D-U-N-S number.

OC Community Resources

POSTED

DEADLINE

JBMHH Gate Heaters & Fans Supply Rental

Solicitation # W91QV127QRENT

The Mission and Installation Contracting Command Fort Belvoir is seeking sources for a firm fixed price contract to provide the seasonal rental, installation, maintenance, and recovery of eight outdoor diesel infrared heaters and eight misting fans for access control points at Joint Base Myer-Henderson Hall, including Fort Myer, Fort McNair, Henderson Hall, and Arlington National Cemetery. Heaters with a minimum of 150,000 BTUs are required from September 1 to April 30, while oscillating misting fans of at least 24 inches are required from May 1 to August 31. The contractor is responsible for all labor, tools, and technical expertise, including quarterly electrical cord inspections and weekly removal of fans for cleaning. The performance period includes a base year from September 1, 2027, to June 30, 2028, with four option years and a six-month extension. A critical requirement of the contract is the provision of continuous on-call support for emergency failures, such as electrical hazards or equipment shutdowns, with a mandatory four-hour response time for repairs or replacements. All operations must adhere to Army, DoD, and installation safety standards. This current phase is a sources sought notice under NAICS code 532310, with capability statements due by November 6, 2026.

POSTED

DEADLINE

Audio Production ServicesThis subcontract for Audio Production Services supports the North Carolina Department of Transportation by providing professional audio content for advertising campaigns. The selected provider will work with prime contractors to handle the recording, mixing, and mastering of radio spots and voice-over work. Utilizing professional recording studios, microphones, and audio engineering software, the contractor must ensure all deliverables meet strict broadcast quality audio standards, culminating in the delivery of final audio files and master recordings. The solicitation was posted on October 6, 2026, with a response deadline of October 27, 2026. This opportunity falls under NAICS code 532310 and is managed by the North Carolina Department of Transportation. Interested parties can find further details through the official state electronic vendor portal.

Department of Transportation

POSTED

DEADLINE

Police Motorcycle Leasing and DeliveryThis subcontract focuses on the leasing and delivery of six Harley-Davidson Road Glide Police Motorcycles for prime contractors supporting the City of Richmond Police Department. The agreement mandates that all motorcycles be delivered fully assembled and operational, featuring factory-installed police equipment with no aftermarket substitutes. Each unit must be accompanied by the necessary manufacturer manuals, guides, accessories, and tools. To qualify for this contract, the provider must maintain status as an authorized Harley-Davidson dealer. The delivery terms are set as F.O.B. Destination, ensuring the motorcycles are delivered directly to the specified location in operational condition. This procurement is categorized under NAICS code 532310 and is managed by the Virginia Police agency.

POSTED

DEADLINE

Impound Facility ManagementThis subcontract for Impound Facility Management involves the provision and management of a secure storage facility for vehicles associated with City of Golden Police and Fire Department projects. The selected provider is responsible for the secure storage and inventory management of towed vehicles, ensuring that a fenced and secured lot is maintained alongside a robust vehicle tracking system to facilitate efficient availability for release. The contractor must maintain strict compliance with C.R.S. section 24-73-101 regarding the protection of personal identifying information. This opportunity is categorized under NAICS code 532310 and is managed by the Police agency in Colorado, with a response deadline set for October 14, 2026.

POSTED

DEADLINE

Armoured Vehicle Lease and MaintenanceThe Armoured Vehicle Lease and Maintenance subcontract, issued by the Government of Jamaica for the National Land Agency, involves the provision and upkeep of armored transport vehicles for prime contractors on escort projects. The contractor is responsible for supplying vehicles that meet B6/B7 security specifications and ensuring they are operationally ready for use at the Land Titles Division, Estate Management Complex, and Corporate Office. Key obligations include performing routine maintenance and emergency repairs while adhering to high-risk transport safety standards. To maintain compliance, the contractor must provide all necessary vehicle safety certifications and detailed maintenance logs. This agreement falls under NAICS code 532310 and was posted on August 12, 2026.

POSTED

DEADLINE

MPA 639 Tent Rentals and Associated Equipment

Solicitation # OEV27006845

Solicitation OEV27006845, titled MPA 639 Tent Rentals and Associated Equipment, is an open enrollment master price agreement issued by the State of Rhode Island Division of Purchases. The contract provides statewide agency access to tent rentals and related equipment, including various tent sizes, lighting, flooring, tables, chairs, and associated setup and breakdown services. To qualify for the vendor list, applicants must pass a qualification assessment based on providing evidence of at least two years of business experience, three professional references, and a comprehensive list of offered services via Attachment A. The scope of work mandates strict adherence to safety and quality standards, including a 60 mph wind load capacity for all tents and compliance with NFPA-1 25.2.5 for fire extinguishers and HFPA 701 for flame resistance. Specific safety requirements include providing exit signs for tents with sides and emergency lighting for any tent exceeding 1,200 square feet. Selected vendors must provide a Certificate of Insurance, obtain all necessary event permits, and coordinate with Dig Safe when required. Vendors are held liable for any damages caused to property by their personnel or vehicles, and state agencies maintain the right to inspect all installations upon completion.

State of Rhode Island

POSTED

3 months ago

DEADLINE

in over 1 year

AI Contract Overview

University Health, operating as the Bexar County Hospital District in Texas, is soliciting proposals under RFP-225-07-041-SVC for a special event rental and support contractor. The selected vendor will provide a wide array of equipment, including tents, canopies, generators, staging, audio visual systems, tables, chairs, linens, floral arrangements, and specialty lounge furniture. The contractor must work closely with Corporate Communications and Community Relations to support various annual events with flexibility and responsiveness. The contract is structured as a two-year not-to-exceed agreement with two optional one-year renewals, though there is no guaranteed minimum spend. The agreement is governed by Texas state law, with all legal actions and mandatory mediation required to take place in San Antonio, Bexar County. Key legal provisions include the maintenance of governmental immunity and adherence to the Texas Tort Claims Act, with self-insurance coverage limits of 100,000 dollars per person and 300,000 dollars per single occurrence. The contractor is obligated to comply with the Texas Public Information Act regarding confidentiality and must adhere to all buyer policies and procedures. Proposals are due by September 19, 2025.

General Info

Agency

Texas → University Health

Contract Value

NAICS

532310 - General Rental Centers

Place of Performance

TX, USA

Set-Aside

NONE

Awardee

ILLUSIONS RENTALS

Award Issued Date

11/24/2025, 12:00:00 AM UTC

Documents

RFP 225-07-041-SVC State/County Law Amendment

amendment

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseAwarded

PostedSep 12

Solicitation

AwardedNov 24

Contract was awarded

Submission Closed

09/19/2025, 07:00:00 PM UTC

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Organization & Contact Information

AgencyTexas → University Health

Contacts1 person available

OfficeTX, USA

Organization / AgencyTexas → University Health

Office AddressTX, USA

Contacts

Marcie Gonzales

contact@example.gov

Full Description

University Health holds numerous special events every year and seeking an experienced special event company to provide rental equipment such as tents, canopies, generators, staging, audio visual, tables, chairs, linens, floral, specialty lounge furniture, etc. Working in close communication with Corporate Communications Community Relations, the chosen contractor will meet all rental and event support needs outlined below and have the flexibility and experience to quickly respond to requests to support additional types of events. University Health intends to enter into a two-year not-to-exceed contract with two optional one-year renewals. There is no guarantee minimum spend and actual contract spend will depend on the number and types of events held each year.