SPECIAL EVEVNTS 2027

The Town of Ramapo, New York, is soliciting bids for the provision of special events services for the 2027 calendar year under solicitation number 2139643. This one-year contract covers the delivery of equipment, staffing, and entertainment for several scheduled events, including Earth Day/Springfling on May 7, Mini Camps at Suffern Middle School and Connor Elementary School in July, an October event on the 16th, and a Holiday Party on December 11. Required deliverables across these events include giant slides, bounce houses, water slides, DJ setups, and concession services such as cotton candy, popcorn, and sno cones. All on-site staff must wear company uniform shirts and provide appropriate background checks for working with children. The contract will be awarded to the lowest responsible and responsive bidder, with the Town Board reserving the right to reject any proposals or award based on the best cost advantage. Bidders must submit their proposals in sealed envelopes and electronic format by December 4, 2026, at 11:00 AM. Required submission documents include a signed and notarized agreement, a sworn statement of ability to deliver, and a statement of exceptions to specifications. Additionally, vendors must certify that no party with a controlling interest of 5% or more has been convicted of a crime, excluding certain misdemeanors. Successful bidders must provide proof of insurance, which shall be primary to the Town of Ramapo, within seven days of acceptance.