Specialized Conservation and Restoration Services for Furniture at CMR, Lima

The U.S. Embassy Lima is procuring specialized conservation and restoration services for historically significant furniture located in the Chief of Mission Residence through a sole-source contract awarded to QHAPAQ NAN SAC under FAR 6.103-1, due to the contractor’s unique and irreplaceable expertise in museum-grade conservation of culturally significant artifacts. The scope encompasses the restoration of one dining table with extensions, 36 dining chairs, and four ornamental leather chairs, all requiring on-site treatment that adheres strictly to internationally recognized standards from the American Institute for Conservation and the Secretary of the Interior’s Guidelines for Preservation. Work must prioritize minimal intervention, complete reversibility of treatments, preservation of original materials and finishes—including shellac, wax, and oil—and the use of conservation-grade adhesives such as hide glue and microcrystalline wax. All procedures demand extensive documentation, including diagnostic reports for each piece, a final technical report, a maintenance manual, and exhibition recommendations, with no sanding or synthetic coatings permitted. Performance is limited to the Embassy residence in Lima, Peru, over a 12-week period for the wooden furniture and an additional four weeks for the leather components, with payment structured as progress billings coordinated directly with the client and funded through an estimated total value of $49,000, itemized across detailed line items measured in units, square meters, and lots. The contractor is required to provide all necessary equipment, personal protective equipment, and occupational risk insurance, with access to the Ambassador’s residence implying strict adherence to diplomatic security protocols and background vetting of personnel. Although the contract lacks formal FAR clauses, certification of unique qualifications, UEI/CAGE registration, or socioeconomic status, it is justified as the only viable option due to the contractor’s prior hands-on experience with this exact collection. There are no option periods, shipping requirements, or formal inspection protocols beyond onsite acceptance by the U.S. Department of State, and invoicing is to be done manually without electronic systems. The contracting entity is the U.S. Department of State, with financial remittance directed to the contractor’s Peruvian bank account, and no Contracting Officer, COR, or COTR details are provided.