SPI Dothan HVAC Annual Agreement

The Alabama Department of Agriculture and Industries is seeking an annual agreement for HVAC maintenance and as-needed repairs at the Shipping Point located at 1557 Reeves Street, Dothan, Alabama. The service period runs from October 1, 2026, through September 30, 2027. The scope of work includes one annual preventive maintenance visit and service calls for commercial equipment, specifically AHRI Certified, Tempstar, and Goodman units. For emergency calls, the selected supplier must be located within a 75-mile radius and maintain a response time of two hours. The supplier must be certified to work on the specified equipment brands and may be required to provide documentation of these certifications, along with professional licenses and certificates of insurance. This solicitation is issued as a Quick Quote with a total contract cost cap of 25,000 dollars, which includes the original agreement and any subsequent renewals. The contract may be renewed annually by written agreement for up to five years, provided the total cost does not exceed the 25,000 dollar limit. Price escalations are limited to 5 percent of the annual contract cost and require written approval. Suppliers must be registered in Alabama Buys for electronic submission and must comply with various state regulations, including E-Verify enrollment, the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, and Alabama state and local tax remittance requirements. Award decisions will be based on pricing analysis for cost realism and price reasonableness, as well as the verification of supplier qualifications.