St. Louis District Video Wall Solution

The Missouri Department of Transportation (MoDOT) and the Missouri Highways and Transportation Commission (MHTC) are soliciting proposals for a comprehensive video wall solution to be deployed at the Transportation Management Center (TMC) in Chesterfield, Missouri, serving the St. Louis region and key state corridors. Offerors must provide a complete system including commercial-grade 4K LCD displays, associated hardware, software licenses (COTS and seat-based), electrical infrastructure, installation, configuration, testing, training, documentation, and site restoration, all designed for 24/7 operation. The solution must be integrated with existing TMC systems and accompanied by as-built diagrams, maintenance manuals, and operational guides. Proposals must demonstrate a minimum of five years of experience in video wall supply and integration, and are subject to pass/fail criteria for responsiveness and completeness of required documentation, with failure to submit any mandatory exhibit or form leading to disqualification. The contract will be structured as a Contract Services Agreement with a base term of two years and three optional one-year renewal periods, each requiring formal amendment signed by both parties. All proposals must be submitted electronically via MissouriBUYS or by hard copy through USPS, UPS, or FedEx by the deadline of August 13, 2026, at 7:00 PM Central Time, with prior notice required for hard copy submission. A proposal bond, detailed in Exhibit 6, must be mailed to Lori Tackett, MoDOT’s buyer of record, and all offered pricing must be submitted via Exhibit 1 with a detailed cost breakdown, including locked-in per-license fees for future expansions. Offerors must certify compliance with state and federal requirements including enrollment in E-Verify, submission of annual worker eligibility affidavits, state business registration, and adherence to the Buy American Act and Anti-Discrimination Against Israel Act. The successful offeror is classified as an independent contractor responsible for all labor costs, taxes, insurance, workers’ compensation, and compliance with OSHA and Missouri labor laws. Subcontracting requires prior MHTC approval and must be disclosed in the proposal. Evaluation will prioritize the proposed software solution (25%), hardware systems (20%), maintenance and support (15%), integration capabilities (10%), and staff experience, work plan, and cost, with award based on best overall proposal. Final acceptance requires successful completion of a formal test plan, a 30-day burn-in period, and two days of operator and administrator training, with all equipment maintenance the offeror’s responsibility