NOTICE TO CONTRACTORS Notice is hereby given that sealed bids will be received either electronically at http://www.centralbidding.com or at City of St. Martinville, in the St. Martinville City Hall Council Chambers (120 S New Market St, St. Martinville, LA, 70582) until 10:00 AM Central Time on November 7, 2025, for the following: ST. MARTINVILLE MAIN STREET SIDEWALK ENHANCEMENT PROJECT and will at that time and location, be opened and read aloud. Bids received after the above specified time for opening shall not be considered and shall be returned unopened to the sender. Sealed bids may be hand carried or mailed to the address listed above. Scope of Services: The work shall consist of, but is not limited to, the contractor supplying the labor, equipment, superintendence, material, etc. for saw cutting, removal, and replacement of 0.85 miles of 4’ existing sidewalk and curb with 5’ sidewalk and 30 decorative lighting installations in the City of St. Martinville. Additional work includes laying the conduit necessary to power the lights, adjusting existing catch basins, and removal and construction of existing driveways. The contractor will be responsible for any mobilization of equipment, the designation of construction layout, and is obliged to take photos and videos of ongoing construction. Additionally, the contractor shall stage all work such that there is minimal impact to the residential and commercial properties in the work zone. All work shall be completed within 120 working days from issuance of Notice to Proceed. In accordance with Louisiana RS 38:2212 contractors may submit their bid electronically at the website listed above. Bidding Documents are available to view only at the website. Contractor may request the bid package electronically from C.H. Fenstermaker & Associates, LLC
+1 (555) 000-0000, Attention: Joshua L. Laborde, P.E. Bidders submitting bids electronically are required to provide the same documents as vendors submitting through the mail or by hand delivery. Regardless of the bid results, the vendor will have 48 hours from opening of the bids to provide the City of St. Martinville the original documents. Only a bid bond, certified check or cashier’s check shall be submitted as the bid security. Electronic copies of both the front and back of the check or bid bond shall be included with the electronic bid. If a vendor fails to provide the original hard copies of these documents within 48 hours of the bid opening, their bid shall be considered non responsive. Bids must be signed in accordance with LRS Title 38:2212(B)5. A Corporate Resolution or Certificate of Authority authorizing the person signing the bid is required to be submitted with bid. Failure to submit a Corporate Resolution or Certificate of Authority with the bid shall be cause for rejection of bid. Copies of the bidding documents except for Section C – “LADOTD Standard Specifications for Roads, Drainage, Bridges and Other Infrastructure, 2016 Edition” are available at the office of C.H. Fenstermaker & Associates, LLC, 135 Regency Square, Lafayette, LA 70508 upon payment of seventy-five dollars ($75.00) per set, non-refundable, payable to City of St. Martinville. NOCASH WILL BE ACCEPTED - ONLY CHECKS OR MONEY ORDERS MADE PAYABLE TO CITY OF ST. MARTINVILLE SHALL BE ACCEPTED. Deposits on the first set of documents furnished bona fide prime bidders will be fully refunded upon return of documents no later than ten (10) days after receipt of bids. On other sets of documents furnished to bidders the deposit less actual cost of reproduction will be refunded upon return of the documents no later than ten (10) days after receipt of bids. Copies of Section “C” LA DOTD Standard Specifications for Roads, Drainage, Bridges and Other Infrastructure, 2016 Edition” are available online at DOTD’s website, wwwsp.dotd.la.gov. Bid Documents shall be available until twenty-four hours before the bid opening date. Questions relative to the bidding documents shall be addressed to C.H. Fenstermaker & Associates, LLC
+1 (555) 000-0000, Attention: Joshua L. Laborde, P.E. There will be a NON-MANDATORY pre-bid conference held at the St. Martinville City Hall Council Chambers (120 S New Market St, St. Martinville, LA, 70582) AT 10:00 AM on October 23, 2025. Each bid shall be accompanied by a certified check, cashier’s check, or bid bond payable to the City ofSt. Martinville, the amount of which shall be five percent (5%) of the base bid plus additive alternates. If a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-Rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders’ surplus as shown in the A.M. Best’s Key Rating Guide, or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. The bid bond shall be issued by a company licensed to do business in Louisiana. The certified check, cashier’s check, or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents within ten (10) days. No bidder may withdraw his bid for at least forty-five (45) days after the time scheduled for the opening of bids. Each bid shall be submitted only on the bid form provided with the specifications. The successful contractor will be required to execute performance and labor and material payment bonds in the full amount of the contract as more fully defined in the bid documents. Bids will be evaluated by the Purchaser based on the lowest responsible and responsive bid submitted which is also in compliance with the bid documents. The City of St. Martinville reserves the right to reject any and all bids, in accordance with Louisiana R.S. 38:2212. Contractors or contracting firms submitting bids in the amount of $50,000.00 or more shall certify that they are licensed contractors under Chapter 24 of Title 37 of the Louisiana Revised Statutes of 1950 and show their license number on the front of the sealed envelope in which their bid is enclosed. Contractors shall be licensed for the classification of “HIGHWAY STREET AND BRIDGE CONSTRUCTION.” Bids in the amounts specified above which have not bid in accordance with the requirements, shall be rejected and shall not be read. Additional information relative to licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana. If the project is asbestos or hazardous waste, contractors submitting bids in the amount of $1.00 or more shall be properly licensed in accordance with Chapter 24 of Title 37 of the Louisiana Revised Statutes of 1950. The City of St. Martinville strongly encourages the participation of DBEs (Disadvantaged Business Enterprises) in all contracts or procurements let by the City of St. Martinville for goods and services and labor and material. To that end, all contractors and suppliers are encouraged to utilize DBEs in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available. Assistance in identifying said businesses may be obtained by calling
+1 (555) 000-0000. City of St. Martinville
