Standards, Consumables and Instrument Parts

The Texas Department of State Health Services, through its Health and Human Services Commission Procurement and Contracting Services, is seeking competitive bids under solicitation HHS0017271 for the supply of Standards, Consumables, and Instrument Parts used in organic chemistry analysis of drinking water samples to ensure compliance with the Safe Drinking Water Act. The solicitation, posted on April 27, 2026, with a response deadline of May 12, 2026, targets vendors to provide specific analytical supplies listed by part number in Exhibit C, primarily sourced from Agilent Technologies, though equivalent alternatives are permitted with supporting technical documentation. The initial contract term runs through August 31, 2026, with possible extension based on performance and funding, and deliveries are governed by individual Purchase Orders specifying dates, locations, and quantities, with all shipments required to be made between 8:00 AM and 4:00 PM. Packaging must use cartons and shrink-wrapped pallets, clearly labeled with product description, agency purchase order number, and quantity, though no barcoding or detailed preservation methods are mandated. Bidders must hold a SAM.gov Unique Entity Identifier, and while no formal socioeconomic set-aside exists, preferences may be claimed for Texas-based, disabled-owned, or recycled-material products. Evaluation is based on best value, assessing compliance with specifications, proven ability to meet delivery timelines and performance standards—including past performance via VPTS ratings (with a threshold of “C” or higher)—and price as one factor among others. No lowest-price award is guaranteed. The contract includes strict provisions on confidentiality under the Texas Public Information Act, prohibition of unauthorized substitutions, indemnification obligations coordinated with the Texas Attorney General, insurance requirements aligned with industry standards, full flow-down of terms to subcontractors, and enforcement of ethics and conflict of interest rules, including a prohibition on gifts and non-compete clauses. Submission requires electronic delivery via email, the HHS Online Bid Room, or hand delivery to a designated Austin address, with file formats limited to Microsoft Office or PDF, and a hard 25 MB email attachment limit. All proposals must include completed affirmations from Exhibit A, covering disclosures for prior state employment, legal actions, boycotts of Israel, and public information exemptions, with false or incomplete submissions risking disqualification. Payment processing requires the Texas Identification Number and is administered through state systems, though specific remittance details are post-award. No contractual award will be made without full compliance with inspection criteria