State Fire Marshal- FY26 - Rental Bunker Gear and Student Duty Uniforms

PLEASE NOTE: Any suppliers who submitted proposals in Round 1 from 2024, must resubmit their proposal under the current solicitation to be considered for FY26 work.Specifically designed for OFA’s needs and These items shall be included: Vendor will provide pricing for the following categories of needs for OFA students: Bunker Gear Rental Package (Price per rental for 10-weeks) and includes: TURNOUT COAT TURNOUT PANTS SUSPENDERS STRUCTURE BOOTS HOOD STRUCTURE GLOVES
Student Duty Gear Package with OFA Logo and includes: 2 PAIRS OF ACADEMY SPEC PANTS 5 ACADEMY T-SHIRTS

Vendor will provide these items for three (3) Fire I and II classes and four (4) Emergency Medical Technician classes throughout the calendar year. Vendor will conduct onsite measurement for all bunker gear packages and duty gear packages at a minimum of thirty (30) days before class starts or when scheduled between the OFA and vendor. Vendor will deliver all bunker gear and duty uniforms to the Ohio Fire Academy the Friday before each fire or EMS class starts. Vendor will pick up rental gear at the conclusion of each class at the Ohio Fire Academy based on scheduled date with each class. Vendor will provide package pricing and billing in three aspects for each class:
Bill to Responsible Fire Department for Student Student Self-Pay Bill to OFA for volunteer affiliation
Cost not to exceed for this proposal/contract to be: Bunker Gear Rental: $1200/per student Duty Uniform: $300/per student
Vendor to provide schedule replacement cost as a schedule with this contract and any excessive wear and tear costs. Conditions of the Yearly Contract: THE FOLLOWING TURNOUT COAT IS A RENTAL. CUSTOMER IS RESPONSIBLE FOR CARE, MAINTENANCE, AND REPAIRS FOR MAINTENANCE WHILE IN THEIR POSSESSION. RENTAL INCLDES TURNOUT COAT TURNOUT PANTS SUSPENDERS
TERMS OF RENTAL:

Customer agrees the garments made available per this agreement are the property of the vendor and all products are to be returned vendor. Customer is responsible for all Rental Garments listed below while in their possession. This includes but is not limited to care and preventive maintenance of the items, as well as any damage including contamination, permanent markings, damages beyond routine wear, loss or theft. Customer agrees: to advise vendor of damage, loss or theft immediately Vendor is the only entity permitted to repair any damages.
Customer further agrees to minimize UV exposure while gear is not in service. Rental Garments that are not returned within five (5) business days of its scheduled return date will be subject to an additional month’s rent (30 days) unless vendor has been notified of and has approved the delay. It is ultimately the Customer’s responsibility to see that Rental Garments are returned to vendor when they pick-up at OFA. All Rental Garments that are not returned within thirty (30) calendar days of their scheduled Return Date will be billed to the Customer at the replacement cost of the garment (see SCHEDULE A on back). Customer further waives any right to contest this action. Customer and vendor agree that invoices are to be billed according to responsible party for payment as mentioned in the contract.