State Price Schedule (SPS) Advertisement 25-Year State Service and Retirement Awards

The Department of General Services, Procurement Division (DGS-PD) of California is soliciting qualified suppliers for the State Price Schedule (SPS) to provide 25-Year State Service and Retirement Awards. This procurement establishes a three-year contract term starting February 1, 2026, with an option to extend for an additional two years, covering statewide delivery within California. The contract facilitates the acquisition of commemorative awards such as watches, clocks, plaques, vases, and crystal/glass awards under the CalHR Merit Award Program. All products must meet prescribed quality standards and comply with stiff packaging and shipping instructions, including “Do not bend” labeling for certificates, with deliveries required within 30 calendar days after order receipt. Orders will be shipped F.O.B. destination with freight prepaid by suppliers, who remain liable until final government inspection and acceptance occur at the designated receiving location. Supplier participation requires formal application through the SPS Supplier Application CMU 09-03, accompanied by detailed submissions including product catalogs with pricing, samples, seller’s permits, and multiple certifications ensuring compliance with California’s contracting laws and policies—such as the Darfur Contracting Act, Iran Contracting Act, California Civil Rights certifications, and Executive Order N-6-22 regarding sanctions. Key prerequisites include valid California small business or disabled veteran business enterprise certification if claiming socioeconomic status, and disclosure of any use of Generative AI in product offerings that materially affects product performance according to Government Code 11549.64. Noncompliance, false statements, or delinquency in state tax obligations results in disqualification. The procurement process is governed by California-specific terms rather than federal FAR clauses, with emphasis on detailed packaging, marking, invoicing, and payment terms (net 45 days), along with special delivery requirements that include access to secure government locations and prescribed delivery hours. Post-award contract administration includes potential random compliance reviews by CalHR, with mandated replacement of nonconforming products at no cost. The solicitation seeks to ensure that all suppliers adhere to state statutes, maintain rigorous quality and delivery standards, and embrace transparent reporting in their contractual performance.