Statewide Easement Database Project

The contract for the Statewide Easement Database Project issued by the South Carolina Department of Administration seeks a qualified vendor to develop a comprehensive, centralized database of all easements on state-owned properties across South Carolina, with a particular focus on marshlands and waterways. The project has an estimated duration of four months following award, with key deliverables including a fully functional, searchable easement database, detailed documentation of easements, progress reports, and a final summary report. The solicitation emphasizes strict adherence to the timeline, requiring the contractor to meet bi-weekly milestones and submit progress updates, with provisions for a 10-business-day cure period if milestones are missed. The work must be performed statewide, with no specific physical delivery location, and the contract is governed by state-specific clauses referencing the South Carolina Consolidated Procurement Code and applicable regulations, including adapted federal standards for cost data and audit rights. The procurement process involves a two-phase evaluation, prioritizing technical approach, qualifications, and experience, followed by a presentation from the top contenders, culminating in a best-value award to the most advantageous offeror. Offerors are required to submit separate technical and price proposals, with detailed instructions for packaging, labeling, and electronic submission, including mandatory completion of a bid schedule for county-specific easement documentation. The contract incorporates specific clauses on key personnel, organizational conflict of interest disclosures, ownership of data, fixed pricing, and restrictions against offshore work. Payment will be made via electronic funds transfer based on accepted deliverables, with the designated procurement officer responsible for contract administration. The solicitation also mandates disclosures regarding minority participation, socioeconomic status, and certifications related to debarment, taxes, and conflicts of interest, ensuring transparency and compliance throughout the procurement process.