Statewide HVAC Maintenance, Repair, Installation, and Replacement Services

The Florida Department of Corrections is soliciting bids under ITB-25-010 for statewide HVAC maintenance, repair, installation, and replacement services across 143 facilities. The contract, which may last up to five years, covers a broad scope of work including the installation and maintenance of air handlers, chillers, boilers, and refrigeration units outside of food service. Services are divided into four regional groups, and awards will be granted to responsible vendors providing responsive bids with the lowest grand total price per group. To be considered responsive, vendors must bid on all items within a group and provide a manufacturer's suggested retail price discount of at least 10 percent. The contract mandates strict operational and security protocols due to the correctional environment, including comprehensive background checks for all personnel, rigorous tool control and inventory management, and prohibited interactions with inmates. Performance standards require a response to standard requests within 24 business hours and emergency requests within four hours. Vendors must provide certified technicians in accordance with EPA Section 608 of the 1990 Clean Air Act and maintain comprehensive insurance, including workers' compensation and general liability. Bids must be submitted in hard copy and searchable PDF format by December 8, 2025, and payments will be processed via PCard.