Sterile Processing Service (SPS) Water Testing - STX VAMC

The solicitation for the Sterile Processing Service (SPS) Water Testing at the San Antonio VA Medical Center (STX VAMC) under solicitation number 36C25726Q0448 seeks a Firm-Fixed-Price contract from a Service-Disabled Veteran-Owned Small Business (SDVOSB) to provide comprehensive water testing, maintenance, and repair services critical to the sterilization of medical devices. The work spans multiple locations—including Audie Murphy SPS, Dental SPS, Kerrville SPS, and Northwest Healthcare Center SPS—with a base performance period from June 30, 2026, to June 29, 2027, and four option years extending to June 29, 2031. Contractors must adhere to ANSI/AAMI ST108:2023 standards for water quality, performing quarterly sanitizations of RO systems and distribution loops, replacing membranes, and conducting three consecutive validation tests after any major service disruption. Sample collection requires pyrogen-free, non-polypropylene containers maintained below 4°C with no freezing, and analysis must occur within 24 hours of collection, with strict chain-of-custody protocols enforced by a dedicated technician. Monthly consolidated reports and immediate notification of any exceedances in bacterial or endotoxin levels are mandatory, along with annual emergency/on-call testing capacity, all subject to a yearly not-to-exceed limit of $140,000. All services are to be performed under an all-inclusive fixed unit price structure with CLINs covering each site and year. The contract mandates full compliance with a suite of FAR and VAAR clauses including whistleblower protections, prohibitions on internal confidentiality agreements, identity verification of personnel, System for Award Management (SAM) maintenance, trafficking prevention, accelerated payments to small business subcontractors, and specific deviations related to protests, applicable law, and executive orders. Contractors must submit proposals in two PDF volumes by June 5, 2026, at 10:00 am CST to shawn.reinhart@va.gov, with Volume I comprising administrative and pricing elements, including a completed SF 1449 and B.2 schedule, and Volume II limited to a 25-page technical approach. Offerors must verify SDVOSB status through the SBA’s online portal and submit formal certifications on limitations on subcontracting, SAM registration, and foreign procurement tax representation, with no SBA letters permitted