Strategic Arts Plan Coaching Service

The contract for Strategic Arts Plan Coaching Services issued by the Los Angeles County Department of Arts and Culture aims to engage vendors capable of providing comprehensive coaching and facilitation to support the development and implementation of arts and arts education strategic plans across Los Angeles County. The scope includes coaching, policy development, capacity building, and ongoing support for school districts, charter networks, county agencies, and other partners, with an initial four-year term starting October 1, 2025, and options to extend up to two additional years. The contract emphasizes alignment with the Arts Ed Collective’s goals to expand access and infrastructure for arts education, requiring proposers to demonstrate at least three years of relevant experience, facilitation training, and administrative capacity. The procurement process involves a competitive evaluation based on background and experience (500 points), approach and methodology (250 points), work samples (200 points), and quality control plans (50 points), with scoring adjusted for past performance, litigation history, and debarment considerations. The County reserves the right to conduct interviews with top-scoring proposers and makes awards based on a best-value, trade-off approach. The contractual framework incorporates extensive County-specific legal and regulatory provisions rather than standard FAR clauses, including compliance with local ordinances such as jury service, child support, small business preferences, and nondiscrimination policies. It mandates strict adherence to County insurance, indemnification, and conflict of interest requirements, with provisions for termination, default, and debarment. The contract emphasizes performance monitoring, with the County responsible for determining acceptability of deliverables and conducting performance reviews, while contractors must develop and maintain a quality control plan and respond promptly to complaints. Payment procedures are structured around milestone-based invoicing, with a maximum contract value to be specified in the Statement of Work, and rates subject to CPI-U adjustments. The contract does not specify physical packaging, preservation, or marking requirements, as services are primarily deliverable-based, with all administrative notices and invoices directed to the designated County Project Lead. Proposal submissions are to be made electronically via SurveyMonkey Apply by August 29, 2025, following prescribed format and page limits, with all questions directed to the designated County contact.