Streetlight Maintenance

The City of Meriden is soliciting bids for a three-year contract to inspect, inventory, maintain, and repair its streetlight network, which includes approximately 4,200 LED cobra head lights, 300 decorative LED lights, 100 LED post-top fixtures on fiberglass poles, 50 non-LED flood lights, and 750 utility poles primarily served by underground electric lines. The contract requires comprehensive field services including annual inventories with detailed Excel reports specifying light type, wattage, pole number, and street location; identification and reporting of non-functional lights; emergency repairs to be completed within three hours of notification; installation of new poles and foundations with a minimum 3.5-foot burial depth; conduit and wiring installation; pole relocations; and landscape restoration after work. The work must be performed throughout the city’s public right-of-way with coordination required through Eversource and local municipal departments. The contract includes an option for a single three-year extension by mutual written agreement and is structured as a firm-fixed-price agreement. Pricing is explicitly detailed only for a monthly allowance of $1,000 to $1,200 for Meriden Police Department special duty officers, totaling $3,300 annually over the base period, while costs for all other tasks are unspecified, leaving the full contract value undetermined. Bids must be submitted electronically via the City’s eProcurement Portal by August 26, 2026, at 11:00 a.m. Eastern Time, and must include a notarized Non-Collusive Statement, a Bidder’s Qualification Statement, and a Contractor Markup Form—all in encrypted PDF format. Offerors must comply with the Build America Buy America Act, requiring all iron, steel, and manufactured products to be U.S.-sourced, and adhere to local preference policies favoring Meriden-based subcontractors. Contractors must maintain all applicable federal, state, and local licenses, exclude sales and excise taxes from pricing due to the City’s tax-exempt status, and carry minimum levels of general liability, automobile liability, and workers’ compensation insurance as determined by the City’s Risk Manager. The contract prohibits assignment without prior written consent and requires the contractor to obtain all necessary permits. Payment will be issued no less than 30 days after service completion via email to DPWInvoices@meridenct.gov, with no formal electronic invoicing system in use. Evaluation will be based on which bid best meets the