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This Solicitation opportunity from Iowa was posted on November 11, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Student Athlete Payment Processing

Closed
RFQ-1001144State & Local

Contract Overview

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NAICS: 522320
SLED
USG Systemwide Campus Commerce, Payments, Identity, and Refund Solutions
Solicitation # 47200-eRFP-001832-2027
The University System of Georgia (USG) is soliciting proposals under solicitation 47200-eRFP-001832-2027 to establish systemwide enabling agreements for campus commerce, payments, identity, and refund solutions. The project is divided into three independently awardable categories: Campus Integrated Payments and Commerce, Campus Card and Digital Identity, and Student Refund Disbursement Services. USG intends to award each category to no more than two high-scoring suppliers based on a combination of technical and cost evaluations. The resulting contracts will provide scalable solutions for USG institutions across Georgia, with an initial 12-month term beginning July 1, 2027, and optional renewal periods of four or nine one-year terms. Suppliers must meet specific qualifications for each category, including expertise in higher-education payment portals, digital identity credential access, and Title IV banking for student refunds. Evaluation factors include qualifications and capacity, solution architecture and integration, and implementation and transition strategies. Top-scoring suppliers may be invited to provide demonstrations of their solutions. Mandatory submission requirements include a cost worksheet, a cyber security risk questionnaire, eVerify affidavits, and tax compliance forms. Preference is given to Georgia resident companies or those eligible under the Reciprocal Preference Law.
Board Of(university System of Georgia) Regents

POSTED

9 days ago

DEADLINE

in 24 days

AI Contract Overview

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The contract involves Iowa State University (ISU) seeking a supplier to develop and implement a comprehensive payment processing system for its Athletic Department to manage payments to approximately 400 student-athletes under new NCAA revenue-sharing rules. The system must facilitate electronic payments in USD, support a range of transaction sizes—from small reimbursements to larger revenue-sharing payments—and handle an annual transaction volume estimated between $20 million and $25 million. Payments are scheduled to commence on July 1, 2025, with the possibility of future international transactions, including payments to non-US citizens and athletes outside the US. The system should integrate record-keeping, reporting, and other related features, and be user-friendly for both athletes and university administrators. The university prefers an integrated solution that offers flexibility, such as optional withholding for taxes, and supports various digital payment methods like ACH, digital cards, or wallets. The procurement process is guided by detailed instructions and contractual terms outlined in multiple university documents, emphasizing compliance, transparency, and adherence to applicable laws and policies. The contract will be governed by Iowa State University’s general terms and conditions, which specify requirements for delivery, acceptance, warranties, confidentiality, and payment procedures. The solicitation process includes clear guidelines for proposal submission, evaluation, and award, with particular attention to preferences for Iowa-based products and vendors, and provisions for future adjustments, such as international payments. The contract aims to ensure a secure, efficient, and compliant payment infrastructure that aligns with university policies and NCAA regulations, supporting the athletic department’s financial operations and reporting needs.

Documents

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PDF, High priority: read this first9 pages · contract-document
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PDF, High priority: read this firstrfq
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PDF, Low priority4 pages · other
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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyIowa State University
Contacts1 person available
OfficeN/A
Organization / AgencyIowa State University
Office AddressN/A

Full Description

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Iowa State University (ISU) is seeking a Supplier to assist our Athletic Department with processing payments that need to be made to student-athletes under the new revenue-sharing rules established by the NCAA.   The Supplier should also be able to provide record-keeping, reporting and other features associated with the payment processing   ISU would prefer a system that integrates all of these features and is easy for athletes and ISU administrators to use.   Payment parameters:  
Payment processing may apply to approximately 400 athletes. Payment amounts may vary in amounts from small dollar transaction payments for reimbursements for travel per diems and reimbursable expenses to larger dollar transactions for contractually agreed to revenue-sharing payments. Transactions are likely to be processed on daily or weekly basis, with certain transactions scheduled on a monthly basis. Payments for all categories of reimbursements and revenue-sharing may amount to $20-$25 million annually
  Payments will start 7/1/2025   We will only be paying in USD   All payment funding will be coming from ISU   We currently are only expecting to be paying to US Banks but may need to pay outside the US in the future.   We may be paying non-US citizen athletes   ISU will want the option to have either a mandatory or optional withholding for the athletes (savings account for athletes to pay taxes).   Payments to be electronic in nature (ACH, digital payment card, digital wallet, etc.)      

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