STUDENT TRANSPORTATION SERVICES - EC DEPARTMENT

Henderson County Public Schools is soliciting proposals for specialized transportation services to transport one student requiring Exceptional Children services from Hendersonville, NC to Charlotte, NC. The service is required approximately 220 days per year, covering a daily round trip of 230 miles with a scheduled arrival in Charlotte at 8:30 AM and a departure at 2:30 PM. Contractors must provide vehicles and drivers meeting strict safety and technology standards, including the use of GPS/Telematics for route monitoring and the provision of safety equipment such as side-curtain airbags and fire extinguishers. The agency will be evaluated based on their approach to the program, qualifications, experience, and a definitive per-mile rate, though the award will not be based solely on price. The contract requires strict adherence to labor and safety regulations, including the Davis-Bacon Act, the Copeland Anti-Kickback Act, and ADA compliance. Contractors must maintain comprehensive insurance coverage for General Liability, Auto Liability, and Professional/Sexual Abuse and Molestation. Administrative requirements include the submission of monthly itemized invoices with driver logs, with payments issued within 30 days. Proposals must be submitted in a signed, sealed physical package to Joni Huchzermeier by November 18, 2026, at 2:00 PM EST. All vendors must certify they are not ineligible or debarred and must agree to maintain the confidentiality of student records.