Submission of Unpriced Proposals for School Board Projects

The contract involves the submission of unpriced proposals by vendors for a cafeteria décor project at Lewisburg High School, managed by DeSoto County Schools in Mississippi. The process begins with vendors submitting their qualifications through detailed forms, including a Vendor Information & Agreement, W-9, insurance certificates, and, if applicable, a New Vendor Packet. Qualified vendors will then participate in an electronic reverse auction scheduled for October 29, 2025, with the initial unpriced proposals due by October 24, 2025. The project scope includes providing and installing décor elements such as wall graphics, signage, and paint, all conforming to the specifications outlined in the design package, with delivery and installation at the school location. The procurement emphasizes compliance with deadlines, proper documentation, and inclusion of all shipping and installation costs within the bid. The contractual framework does not incorporate federal FAR clauses or specific federal standards but is governed by Mississippi law, with the District reserving rights to reject proposals, waive informalities, and adjust quantities based on funding. Insurance requirements mandate liability coverage of $1 million and workers’ compensation of $500,000, with the District listed as the certificate holder. Payment terms are net-45 days following inspection and approval at the destination, with all proposals submitted either in sealed envelopes labeled appropriately or electronically via the designated bidding platform. The evaluation process prioritizes pre-qualification based on completeness and compliance, followed by a lowest-price reverse auction among qualified vendors, with award made to the lowest responsible bidder. The contract emphasizes strict adherence to submission procedures, acknowledgment of addenda, and delivery to Lewisburg High School, with no explicit project completion date specified but expected by November 2025.