Sudbury Public Schools Fire Alarm, Emergency Lighting And Bi-Directional Amplification System Design

The contract involves providing engineering design, cost estimating, and bidding services for the installation of new fire alarm systems and bi-directional amplification systems across multiple Sudbury Public Schools in Massachusetts. The project encompasses five schools, with key milestones set for preliminary cost estimates by October 30, 2025, substantial design completion by November 15, 2025, and final construction documents by December 15, 2025. The selected firm must be a Massachusetts-licensed engineering company with proven experience in designing public safety and communication systems. The contract is structured as a professional services agreement with a maximum fee of $180,000, and proposals must be submitted in hard copy by August 12, 2025, with a site visit scheduled for July 30, 2025. The Town of Sudbury retains the right to reject any proposals and will award based on qualifications and best interest, without explicit evaluation weights or federal clauses. The solicitation emphasizes strict adherence to submission procedures, requiring physical proposals only, and provides no detailed references to federal or state-specific contract clauses, attachments, or standard FAR clauses. There are no explicit provisions regarding inspection, acceptance, packaging, or marking, nor are there references to specific federal representations, certifications, or socioeconomic requirements. Administrative contact is Sandra Duran, and all communications and proposals are directed to the Office of the Combined Facilities Director at the specified address. The procurement process is primarily qualifications-based, focusing on the firm's experience, licensure, and ability to meet project deadlines, with broad discretion reserved by the Town to reject proposals or waive informalities as deemed in the best interest of the public schools.