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Supply and Delivery of Four (4) Medium Duty Crew Cab Trucks with Dump Box

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RFP-2026-154International

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Town of Newmarket is seeking proposals under solicitation RFP-2026-154 for the supply and delivery of four new medium-duty crew cab 4x4 dump trucks, model year 2026 or newer. These vehicles are intended for the Parks divisions to support horticulture, cultural field maintenance, and winter sidewalk operations. The procurement includes specific requirements for 9-foot and 12-foot dump boxes, as well as the provision of license plates valid through December 31 of the delivery year. The contract will be awarded to the lowest compliant respondent following a multi-stage evaluation process that includes mandatory technical reviews, pricing analysis, and an optional past performance review. The agreement is intended for a one-year term with an anticipated execution date of December 1, 2026. Delivery is specified as FOB Destination, Freight Prepaid, to the Town of Newmarket Operations Centre, with title transferring only after the Fleet Supervisor completes a satisfactory inspection. Suppliers must adhere to strict packaging reduction goals, provide current Safety Data Sheets for controlled products, and ensure no dealer markings are applied to the equipment. Administrative requirements include electronic submission via the Town's bidding system in PDF format, the provision of a bid deposit, and compliance with the Municipal Freedom of Information and Protection of Privacy Act. Payments will be processed via direct deposit through CIBC.

General Info

Newmarket seeks proposals for four 2026 medium-duty crew cab dump trucks.

Agency

Town of Newmarket

NAICS

336120 - Heavy Duty Truck Manufacturing

Place of Performance

CAN

Set-Aside

NONE

Documents

9

RFP-2026-154: Supply and Delivery of Four (4) Medium Duty Crew Cab Dump Trucks

PDF, High priority: read this firstrfp
High

Schedule 4 - Owner's Certificate of Insurance

PDF, High priority: read this firstspecifications
High

Schedule 5 - Owner's Change Order Form (May 2019)

PDF, High priority: read this firstmodification
High

Town of Newmarket Owner's Form of Agreement

PDF, High priority: read this firstcontract-document
High

Town of Newmarket Schedule 3 - Purchase Order Terms and Conditions

PDF, High priority: read this firstcontract-document
High

Town of Newmarket Standard Terms and Conditions - Consultant Template

PDF, High priority: read this firstcontract-document
High

Schedule 11 - Purchase Order Set-up Form

PDF, Low priorityother
Low

Schedule 12 - Application for Direct Deposit (Nov 2025)

PDF, Low priorityother
Low

Town of Newmarket Bidding System Terms of Use Agreement

PDF, Low priorityterms-of-use
Low

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Timeline

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Organization & Contact Information

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AgencyTown of Newmarket
ContactsNo contacts available
OfficeCAN
Organization / AgencyTown of Newmarket
Office AddressCAN
ContactsNo contact information available

Full Description

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The objective of this bid opportunity is to procure and deliver four (4) medium-duty trucks for the Town of Newmarket that meet operational requirements, safety standards, and performance expectations. The vehicles will support municipal operations by replacing units that have reached the end of their useful life and maintaining the Town's ability to deliver reliable services. The Town seeks to acquire high-quality, durable fleet assets that provide dependable performance, minimize lifecycle costs, and deliver best value through a competitive procurement process.

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