This Solicitation opportunity from Department Of State was posted on September 11, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Supply, Install, Testing and Commissioning of AV Equipment
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The US Embassy in New Delhi is soliciting bids for the supply, installation, testing, and commissioning of audio-visual equipment at the American Center Building located at 24-Kasturba Gandhi Marg, Connaught Place. This firm-fixed-price contract involves a turnkey upgrade of the first-floor program area, specifically requiring the installation of a ceiling-mounted tile microphone and speaker system using Sennheiser and Bose equipment, integration with a Digital Signal Processor and existing Yamaha mixer, and a two-year technical support and warranty arrangement. Interested bidders must attend a site visit on September 16, 2026, and submit their confirmation via email by September 14, 2026. All requests for clarification must be submitted by September 15, 2026, and final quotations are due electronically to [email hidden] by September 22, 2026. The award will be granted to the responsible offeror providing the lowest price for a technically acceptable proposal. Submissions must be organized into three separate volumes covering administrative certifications, pricing, and technical proposals, including a performance schedule presented as a bar chart. Mandatory requirements include proof of SAM registration, a consent letter confirming 100 percent compliance with the statement of work, and evidence of past performance on similar projects. The contractor must commence work within 10 calendar days of the notice to proceed and complete all installations within 60 working days. Payment will be processed via electronic funds transfer within 30 days of receiving a correct tax invoice, with partial payments authorized based on specific project milestones. Performance and payment bonds totaling 100 percent of the original contract price are required upon award.
General Info
NAICS
Place of Performance
New Delhi, IN-DL, 110021, INDSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
American Embassy, New Delhi (India) invites you to participate and submit your best competitive offer for “Supply, Installation, Testing and Commissioning of AV Equipment” at American Center Building, 24-KG Marg, Connaught Place, New Delhi (India). The complete requirement listed in the attached statement of work as Annexure-A. If you are interested to participate in the bidding process, please carefully read and follow the instructions provided in the solicitation. Ensure that your offer strictly aligns with the specifications listed therein. Non-compliant items will lead to disqualification.
Site Visit: The American Embassy arranging site inspection for the interested bidders to gain a complete understanding of the available project space, taking measurement, review listed requirements and raise your query if any at the site. Our technical expert will be available at the site to clarify more on the listed requirement in the statement of work.
Location: American Center Building, 24-Kasturba Gandhi Marg, Connaught Place, New Delhi-110001.
Date: Wednesday 16th September 2026 at 2:00 p.m.
Time: Kindly reach latest by 1:45 p.m. for security screening.
Security Requirement: Must carry original photo Id of any (Driving license/Passport/Aadhar Card/Pan Card or Voter Id Registration for the site visit: Interested bidders who desire to participate in the site visit, should send their confirmation via return email to contact@example.gov along with providing full name of the visitor latest by 9th July 2026. Please ensure provided visitor name must be the same listed on their issued Govt. photo Id. Only those participants are allowed to attend site inspection who have given confirmation via email. Late response will not be considered.
Registration for the site visit: Interested bidders who desire to participate in the site visit, should send their confirmation via return email to contact@example.gov along with providing full name of the visitor latest by 14th September 2026. Please ensure provided visitor name must be the same listed on their issued Govt. photo Id. Only those participants are allowed to attend site inspection who have given confirmation via email. Late response will not be considered.
Quotation Submission:
- Deadline: On or before 22nd September 2026 (India Time). All quotations must be received by this deadline. No quote will be accepted after this time.
- Submission Method: Your quotation must be submitted electronically at contact@example.gov. Quotation submitted to any other e-mail address will not be considered for evaluation. Please refer to the solicitation for complete details.
- Subject Line: “Solicitation-191N6526Q0115 for “Supply, Installation, Testing and Commissioning of Audio- Visual Equipment.
- Important: Do not send quotations via courier or to any other email address. Quotations incomplete or received at any other address or received after the given deadline will be handled per FAR provision 52.212-1(f).
- The file size must not exceed 10MB.
- If the file size exceeds 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
Questions/Clarifications: All requests for clarification must be submitted in writing via email to contact@example.gov by 1400 hrs (India Time) 15th September 2026. Responses will be provided to all contractors who express interest in doing business with the U.S. Government. Questions received after the deadline will not be answered.
Basis for Award: The U.S. Government intends to award a contract/purchase order to the responsible offeror submitting an acceptable quotation at the lowest price. The Government intends to award based on initial quotations without discussion; however, the Government reserves the right to hold discussions with offerors in the competitive range, if necessary.
Required Submission Elements: To be considered for award, offerors must submit the following:
- Section-B – Prices/Costs
- Section K – Representations, Certifications, and Other Statements of Offerors or Quote
- Additional information required in Section L
- Proof of SAM Registration
Offerors must be registered in the SAM (System for Award Management) at https://www.sam.gov prior to submitting and offer. If registration cannot be completed before award, the contractor must be registered within 30 days after award or at least three days prior to submission of the invoice, whichever occurs first.
Offerors are strongly encouraged to register immediately if they intend to respond to this requirement.
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