Supply of Fasteners (Bolts, Nuts, Screws) and Storage Bin Systems

The City of Pasadena is soliciting bids for a contract to supply fasteners—including bolts, nuts, screws—and compatible storage bin systems to support routine maintenance and repairs of its vehicle and equipment fleet. These fasteners are crucial for ongoing preventative maintenance and repair activities aimed at ensuring equipment reliability and reducing downtime. The City currently uses a bin-based storage system in its maintenance shop to organize these fasteners for quick technician access and efficient workflow, and the contract requires not only providing the fasteners but also associated storage components that are durable, compatible, and designed for the fleet maintenance environment. All items must be new, properly labeled by size, grade, and material, and inventory tracking via barcoding or similar methods is mandated to ensure traceability and inventory management. The contract’s delivery terms require fasteners to be delivered within three hours of order placement during normal business hours, with the full order completed within 90 days of the City’s purchase order. The place of delivery is designated as City Yards in Pasadena, California, with title passing upon delivery at the specified F.O.B. point. The procurement will be awarded through a trade-off evaluation process emphasizing both price and non-price factors, including a notable 15-25% weighting on Section 3 Business Concern participation—reflecting the City’s commitment to economically support qualified vendors owned or employing low-income workers under HUD regulations. The contract incorporates requirements for compliance with numerous federal and state standards, including prevailing wage laws, safety orders, equal employment opportunity, and specific accessibility standards for public services. Vendors are required to maintain compliance with labor regulations (such as wage reporting and certified payroll submission), safety and quality standards, and warranty obligations. The solicitation mandates electronic proposal submission via the City’s eProcurement Portal by May 8, 2026, with no physical or email submissions accepted. The contract places responsibility on the vendor to prepay shipping costs, provide new and defect-free items, and address any deficiencies promptly at no additional cost, while inspection and final acceptance authority remain solely with the City.