Supply of UPS Systems or Equivalent

Shared Services Canada, on behalf of the Government of Canada and for the National Research Council Canada, is soliciting bids for the supply of UPS Systems or equivalent units to be delivered to Ottawa, Ontario. The requirement specifies three exact models: 13 units of the APC Smart-UPS On-Line 1500VA Rackmount, one unit of the Eaton 5PX G2 UPS, and seven units of the APC Smart-UPS LCD UPS AC120V 1500VA, with pricing to be submitted exclusively in Annex A – List of Deliverables and Pricing. Bids must be submitted electronically through the SSC P2P portal by June 12, 2026, at 2:00 PM EST, and will be rejected if submitted via fax, mail, or in person unless under exceptional circumstances. The solicitation mandates strict compliance with all requirements labeled as “must” or “mandatory,” with failure to meet any such criterion resulting in automatic disqualification. Evaluation will be based solely on the lowest responsive bid price, with no weighted factors applied. Bidders are required to provide their legal business name, Procurement Business Number, security clearance details matching their legal entity, and certification that at least 80% of the bid value consists of Canadian goods and services. An OEM Certification Form is requested to confirm authorization to represent the manufacturer. All submissions must be structured in four volumes—Technical, Financial, Certifications, and Additional Information—with pricing permitted only in the Financial Submission. The contract will be governed by Ontario law, and payment terms stipulate firm prices FOB destination, inclusive of all customs duties and applicable taxes, to be remitted as a single payment upon delivery. The contractor is not required to install or configure hardware at delivery. Invoicing must include separate line items for every deliverable listed in Annex A, and submission of an invoice certifies delivery and compliance with pricing terms. The contracting authority retains exclusive rights to approve any changes to scope, while the technical authority oversees performance without authority to alter contractual obligations. The contract also includes provisions that exempt the contractor from additional fees due to client reorganizations and require strict adherence to the defined scope without deviation based on unofficial instructions. All clauses referenced derive from the Standard Acquisition Clauses and Conditions Manual, and limitation of liability is restricted to the provisions outlined in Section 7.12, excluding general liability except where liquidated damages are pre-established.