Synthetic Turf Field Monthly Maintenance And On-Call Maintenance Repairs

The City of Fremont is soliciting proposals under RFP 27-004 for a qualified contractor to provide comprehensive maintenance and repair services for synthetic turf athletic fields in Fremont, California. The scope of work includes scheduled monthly maintenance such as decompaction, brushing, and infill cleaning, as well as periodic advanced-care deep cleaning, regular inspections, and on-call repair services for issues like failed seams, tears, and damaged panels. All work must adhere to current ASTM testing methods and specific manufacturer requirements to preserve existing warranties. The contract utilizes a Not to Exceed compensation structure, with the City paying undisputed monthly invoices within 30 days of receipt. Proposals must be submitted as a single PDF via BidNet Direct by 2:00 PM on October 30, 2026, and must include a signed cover letter along with exhibits covering the scope of services, billing rates, qualifications, and terms of service. Evaluation will be based on the proposer's qualifications, past performance on similar projects, methodology feasibility, and insurance coverage. The successful contractor must possess applicable California contractor licensing, provide performance and payment bonds equal to 100 percent of the contract amount, and comply with California Labor Code prevailing wage requirements if the work is classified as public works. The agreement commences upon signing and may be renewed for additional one-year terms at the City's discretion.