T-38 Virtual Reality Part Task Trainer (VRPTT) Maintenance
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
This is a Sources Sought Announcement for the maintenance of the T-38A Virtual Reality Part Task Trainer (VRPTT) at Whiteman Air Force Base, Missouri, under solicitation number FA462526Q1032. The announcement, issued by the Department of Defense’s 509th Contracting Office, is purely for market research and does not constitute a solicitation, request for proposal, or promise of future procurement. The government is seeking information to assess potential sources, particularly small businesses including Service-Disabled Veteran-Owned, Women-Owned, HUBZone, 8(a), and Small Disadvantaged Businesses, to determine if the requirement can be set aside. The North American Industry Classification System code is 541511 for Custom Computer Programming Services, with a size standard of $34,000,000. Responses are due by 4:00 p.m. CST on June 25, 2026, and interested parties must select the “Add Me to Interested Vendors” button to participate. The Performance Work Statement dated April 23, 2026, outlines the requirement to provide all labor, materials, equipment, and licensing necessary to sustain, repair, and modify the VRPTT system. Work includes quarterly preventative maintenance during the first two weeks of October, January, April, and July, weekly sustainment checks, monthly calibrations, and installation of OEM software patches and security updates within ten business days of release. All activities must be documented on AF Form 781 and performed at Whiteman AFB by qualified personnel with appropriate licensing. The contractor must respond to service requests within 24 business hours with an on-site technician and restore full system functionality within 48 business hours, excluding government-caused delays. The potential contract has a base period of one year and four one-year options. Strict operational security measures apply, including handling of Controlled Unclassified Information as For Official Use Only, prohibition of personal electronic devices in certain areas, and restrictions on public disclosure of government operations or equipment. Contractor personnel must dress professionally, carry distinctively labeled attire for identification, maintain clean workspaces, and properly manage government-issued identification. Any breaches of OPSEC or CUI policies are strictly prohibited. The government will use submitted responses solely to shape its acquisition strategy and is not obligated to issue a solicitation based on this announcement.
General Info
Agency
NAICS
Place of Performance
Whiteman Air Force Base, MO, 65305, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
THIS IS A SOLE SOURCE REQUIREMENT
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This is also in accordance with RFO 12.102(a), RFO 12.202(b) and RFO 5.101(b)(1)(i). This solicitation is issued as a Request for Quote (RFQ), solicitation number FA462526Q1032 for T-38 Virtual Reality Part Task Trainer (VRPTT) Maintenance at Whiteman AFB.
This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The North American Industry Classification System (NAICS) code for this acquisition is 541511. For the purpose of this procurement the small business size standard is $34M.
This requirement is for repair and maintenance on the T-38 VRPTT system and equipment in accordance with the attached Performance Work Statement (PWS) dated 23 April 2026. The service will be for a base period of one-year with four one-year option periods and one six-month option period following.
The place of performance is building Whiteman AFB, MO 65305, 13th Bomb Squadron. The FOB point is the destination.
In accordance with the RFO 12.102(a) only one source is available, and the intended awardee will be CAE USA, Inc. CAE USA, Inc. is the developer of the proprietary source code integral to the operation of the T-38A VRPTT. While the Government owns the hardware and the executable software, it does not possess the underlying source code required to implement critical software modifications and modernization updates. CAE USA, Inc. has not issued any licenses or rights to work on the proprietary source code to other companies. Therefore, only CAE USA, Inc. possesses the specialized technical capability and proprietary data required to sustain, maintain, and modernize the VRPTT.
All questions regarding the award should be made to Justin McCoy AND Lynn Duchene at the following email addresses: justin.mccoy.4@us.af.mil AND lynnann.duchene@us.af.mil.
THIS IS A SOLE SOURCE REQUIREMENT
Any quote shall be valid for a period of 90 days. Your quote should demonstrate your ability to meet the requirements as outlined in the attached Performance Work Statement. Quotes shall include the following:
• A completed version of the attached Bid schedule with associated prices (a company’s price list can be used in lieu of the attached Bid Schedule)
Quotes shall be e-mailed to the following e-mail addresses: justin.mccoy.4@us.af.mil and lynn.duchene@us.af.mil. Quotes must be sent to both e-mail addresses and include the RFQ number in the subject. Quotes must be received NLT Wednesday 19 August 2026 at 12:00 PM Central Time.
Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government, however, reserves the right to request clarifications if deemed in its best interest.
The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.
Prospective offeror must be registered and have an active status in the System for Award Management (SAM) (www.sam.gov) in order to be eligible for award. Awardee will be required to complete applicable CMMC certification upon award per attached clauses if not already completed. CMMC Level 1 (self) is required.
The following FAR Clauses and Provisions apply to this acquisition:
52.204-7 System for Award Management Registration
52.204-19 Incorporation by Reference of Representations and Certifications
52.212-4, Contract Terms and Conditions-Commercial Items
52.232-36 Payment by Third Party
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
Attachments (4):
- T-38 VRPTT PWS_v7 Final (PWS dated 23 April 2026).
- T-38 VRPTT Mnx Bid Schedule
- WD 2015-5089 REV 31 (SCA Wage Determination #2015-5089 dated 30 Jul 2026)
- CLSExport_FA462526Q1032 (Provisions and Clauses dtd 4 Aug 26)
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