TAX Property Tax Relief Screening System RFP

**This RFP includes a virtual Pre-Proposal Conference on Thursday, 09/17/2026, at 12:00pm EDT**The purpose of this RFP is to solicit proposals for the Ohio Department of Taxation (Agency) to implement a "no-cost" property tax relief screening system (Solution) to support the administration of the State’s two primary homeowner tax relief programs: the Owner Occupancy Credit and the Homestead Exemption. If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact +1 (555) 000-0000. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.A couple items of note –Chrome is the preferred browser for OhioBuys.Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error, especially when trying to submit your proposal.
OhioBuys training materials can be located at this site https://das.ohio.gov/Divisions/General-Services/Procurement-Services/Ohio-Buys#5223485-trainingTo participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support +1 (555) 000-0000
Software
Inquiries Inquiry 99089 | Because of the tight timeline between when the State responds to questions and the due date for the response, would the State consider a two-week extension for the submission deadline of this RFP to give vendors adequate time to reflect the responses in their submission materials? | Answer: The State will not be extending the Response Due Date at this time. | Answered: 10/5/2026 Inquiry 99092 | Is there any value for a vendor proposing technology such as robocalling, robotexting, etc. to assist with collections? If so, is the State open to authorizing the selected vendor to make communications to the taxpayer on the State’s behalf (obviously with explicit approval by the State for any communication materials)? | Answer: Collection activities are not part of the request for proposal. | Answered: 10/5/2026 Inquiry 99095 | Please confirm that the State will conduct collection activities and the vendor will solely deliver potential fraud cases with referenced evidence. | Answer: Collection activities are not part of the request for proposal. | Answered: 10/5/2026 Inquiry 99098 | Is it envisioned that the State will facilitate discussions with each of the counties or is the selected vendor expected to handle outreach for individual county participation? | Answer: County and selected vendor will work together individually, and Taxation will have the ability to view the counties' activities. | Answered: 10/5/2026 Inquiry 99101 | Is the State willing to consider a two phase solution, where phase 1 focuses on an accelerated path to revenue while phase 2 focuses on additional features as outlined in the scope of work? In other words would the State be willing to entertain going live with revenue collection early, and complete the other utility functions (dashboarding, searching, etc.) after revenue collection is live? | Answer: No, the State is not willing to consider a two-phase solution. | Answered: 10/5/2026 Inquiry 99104 | Is this a discretionary project or is the State complying with a State or Federal mandate? | Answer: Ohio HB 96 requires the Department of Taxation establish policies and procedures and internal controls including implementing a property tax relief screening system. | Answered: 10/5/2026 Inquiry 99107 | Have there been any expert studies in quantifying estimated fraud conducted that the State is relying on to assess the ROI for this project? If so, can those studies be shared? If not, can you please provide presumed internal lost tax revenue estimated targets for each of the fraud types in scope for the project? | Answer: No, there has not been any studies done and no estimates are available at this time. | Answered: 10/5/2026 Inquiry 99110 | Have there been any expert studies in quantifying estimated fraud conducted that the State is relying on to assess the ROI for this project? If so, can those studies be shared? If not, can you please provide presumed internal lost tax revenue estimated targets for each of the fraud types in scope for the project? | Answer: No, there has not been any studies done and no estimates are available at this time. | Answered: 10/5/2026