This Solicitation opportunity from California was posted on April 30, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Taxation and Regulatory Permit Software System

Closed

468State & Local

Submission Closed05/26/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541512

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SLED

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Inc Federal Prison Industries

POSTED

about 12 hours ago

DEADLINE

in 7 days

AI Contract Overview

The City of Santa Monica administers multiple tax programs including the business license tax, transient occupancy tax, utility users tax, and parking facility tax, collectively generating approximately $165 million annually in general fund revenue. The Revenue division oversees the administration and collection of these taxes along with associated fees and assessments. Business licenses and permits total around 24,000 annually, yielding about $40 million, while transient occupancy tax collections amount to roughly $70 million from 50 lodging and home-share locations, which also includes managing a local Tourism Management District assessment. Utility users tax collections come from over 440 service providers across various utility types, generating about $36 million, and the parking facility tax involves nearly 100 operators across more than 240 locations, producing approximately $18 million. Each tax stream is tracked and administered with distinct attention to detail, such as subcategories within telephone services and individual monitoring of parking operators. Currently, the City utilizes HdL Prime software to manage the Business License Program and other regulatory permits, supporting numerous end users and administrators. For the tracking and collection of transient occupancy, utility users, and parking facility taxes, the City relies on Microsoft Excel workbooks, while Tyler Munis serves as the enterprise resource planning system for core governmental functions. The City is also implementing new technology, including Clariti's Enterprise system for permitting and land use management and Granicus Host Compliance for short-term rental regulation, both anticipated to be operational in 2026. This solicitation, posted by Santa Monica's Finance Department, seeks solutions to enhance the taxation and regulatory permit software system and is open for responses until late May 2026.

General Info

Santa Monica seeks software solutions to enhance tax and permit administration by May 2026.

Agency

California → Finance Department

NAICS

541512 - Computer Systems Design Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

City of Santa Monica Prevailing Wage Requirements April 2024

16 pages · wage-determination

High

City of Santa Monica - Vendor Information Security Assessment (VISA) Questionnaire

13 pages · specifications

High

Contractual Services Agreement - City of Santa Monica and ABC Corporation

9 pages · contract-document

High

COSM AI Fact Sheet 1.0

7 pages · specifications

High

COSM Architecture Questionnaire v3.1

3 pages · specifications

High

Enterprise Core Technologies Interaction Requirements

1 page · sow

High

Professional Services Agreement Insurance Requirements Template

3 pages · insurance-requirements

High

Professional Services Agreement Template - City of Santa Monica

9 pages · contract-document

High

Proposer RFP Checklist

1 page · checklist

High

Software As A Service Agreement Template (City of Santa Monica)

26 pages · contract-document

High

Software Maintenance and Support Agreement Template

5 pages · contract-document

High

Professional Services Agreement Insurance Requirements Template

3 pages · other

Low

RFP_-_Taxation_&_Regulatory_Permit_Software_-_Vendor_Questions_-_Final_.docx

Taxation and Regulatory Permit Software System.pdf

Technology_Insurance_Requirements.pdf

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedApr 30

Solicitation

Response DeadlineMay 26

Deadline has passed

Submission Closed

05/26/2026, 10:00:00 PM UTC

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Organization & Contact Information

AgencyCalifornia → Finance Department

Contacts2 people available

OfficeSanta Monica, CA, 90401, USA

Organization / AgencyCalifornia → Finance Department

Office AddressSanta Monica, CA, 90401, USA

Contacts

Haley Favre-SmithBusiness and Revenue Operations Manager

contact@example.gov

+1 (555) 000-0000

Tina SaloutosPrincipal Buyer

contact@example.gov

+1 (555) 000-0000

Interested Companies (26)

Speridian TechnologiesGold River, CA

GranicusWashington, DC

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Full Description

The City levies and collects business license tax (BLT), transient occupancy tax (TOT), utility users tax (UUT), and parking facility tax (PFT). The Revenue division is responsible for the administration of these tax programs in addition to the collection of specific fees and assessments in conjunction with some of these taxes. The four tax streams (BLT, TOT, UUT and PFT) bring in approximately $165 million in general fund revenues annually. Approximately 24,000 business licenses, performer permits, regulatory permits and special assessments are processed annually collecting approximately $40 million. Transient occupancy tax collection is approximately $70 million annually from 50 different lodging and home-share locations. Administration of this tax also includes the collection and tracking of a local Tourism Management District assessment. Utility user tax collection involves over 440 utility service providers collecting approximately $36 million annually. Each utility service type (water, electricity, gas, telephone, and cable, etc.) is tracked separately, with telephone service being further broken down into subcategories. Parking facility tax involves nearly 100 operators providing services to over 240 locations throughout the City, collecting approximately $18 million. Each operator/location is tracked individually. The City currently utilizes HdL Prime software to administer the Business License Program and other regulatory permits programs which accommodate an unlimited number of end users, view-only users and multiple system administrators. In addition, the City relies on a series of Microsoft Excel workbooks to manage the tracking and collections of TOT, UUT and PFT, and Tyler Munis as its ERP system to manage many of the core functions including financials, procurement, human resources, and payroll. The City is in the process of implementing Clariti's Enterprise system for permitting and land use management and Granicus Host Compliance for regulating short-term rentals and both are expected to go live in 2026.