TDCJ - Dalby Unit - Procurement of HVAC Units Installation

The Texas Department of Criminal Justice is soliciting bids under solicitation number IW246653 to procure HVAC unit packages for installation at the Dalby Unit in Texas, including removal of existing units, installation, start-up, and operator training. The work must comply with detailed technical specifications outlined in the Statement of Work, which references Division 23 (Mechanical) and Division 26 (Electrical) standards, including Common Work Results for Mechanical, Common Motor Requirements for HVAC Equipment, Basic Electrical Methods, Grounding and Bonding, and Electrical Acceptance Testing per NETA ATS Sections 7.5 and 7.6. All equipment must be Wi-Fi enabled for remote monitoring, commissioning, and diagnostics, and must integrate with existing building management systems where applicable. Electrical components require engraved three-layer laminated nameplates with white letters on a black background, and all unit components—including refrigeration and control systems—must be clearly labeled. Materials must meet flame-spread and smoke-developed ratings of 25 and 50 respectively, and be marked by approved testing agencies. Units must be shipped in original manufacturer packaging, stored and handled according to manufacturer guidelines, and protected from damage during transit and on-site storage. The bid price must include all shipping, permits, freight charges, and be quoted F.O.B. destination, freight prepaid and allowed, with delivery expected within 14 calendar days if no timeframe is specified. Respondents must submit detailed submittals, including catalog data, cut sheets, specification references, drawing numbers, and part numbers, with any deviations clearly identified. All submittals require a uniform approval stamp and contractor signature certifying compliance. Proposals must be submitted via the designated form on or before July 2, 2026, and late or unsigned submissions will be rejected. The contract is non-exclusive, with no guaranteed quantity or dollar amount, and awards will be based on best value considerations including price, past performance, quality, and other factors deemed advantageous to the state. The vendor must be present to accept delivery of materials and coordinate all work around ongoing TDCJ operations, providing 48 hours’ notice for any activity affecting operations and 72 hours’ notice for testing or outages. Temporary services must be provided during extended equipment outages. The vendor is required to indemnify and hold harmless the State of Texas and TDCJ against all claims, including those for intellectual property infringement, and must coordinate defense with the Texas Attorney General’s office. Invoices must