TDCJ - Formby Unit - Procurement of 50 Ton HVAC

The Texas Department of Criminal Justice is soliciting bids for the procurement of a 50-ton HVAC unit package for the Formby Unit, including installation, start-up, and training, under solicitation number IW246651. The solicitation, posted on May 22, 2026, with a response deadline of July 1, 2026, is targeted at vendors who can meet strict performance and compliance standards tied to Texas state law. The contract requires delivery at F.O.B. destination, freight prepaid, and demands precise adherence to packaging and labeling rules, including marking all shipments with the purchase order number and part numbers matching those on the order. All items must be new, unused, and of current production, with substitutions allowed only if equivalent in quality and type, and fully documented. Vendor responses must be submitted on the official form, signed by an authorized representative, and received by the deadline; late or unsigned submissions will be disqualified. Performance is governed by Texas Government Code provisions, including requirements related to disaster recovery planning, artificial intelligence disclosure, cybersecurity training, data security controls, and prohibitions on business with foreign adversaries, Iran, Sudan, or terrorist organizations. Respondents must certify compliance with ADA, OSHA standards, human trafficking prevention, and prohibitions on conflicts of interest, suspension or debarment, and discrimination against firearm entities. Invoicing must strictly follow purchase order line items, include a valid payee identification number, reference the correct PO number, and be submitted via standard mail to the designated address; only discounted invoices may be emailed. Payment terms align with Texas Prompt Payment laws, and funds erroneously paid must be refunded within 30 days. The award will be determined based on a combination of price, past performance, quality conformance, and other best-value factors, with TDCJ retaining the right to select the most advantageous combination of line items. All records must be maintained per the TDCJ Records Retention Schedule and made available upon request to TDCJ, the State Auditor’s Office, or any federal entity. Disputes will be resolved under Chapter 2260 of the Texas Government Code, and acceptance may be revoked for latent defects.