TDCJ - Gist Unit - Procurement of HVAC Unit Installation

The Texas Department of Criminal Justice is soliciting bids for the procurement of an HVAC unit package including installation, start-up, and training under solicitation number IW246652, with responses due by June 18, 2026. The contract falls under NAICS code 238220 and is governed by the laws of the State of Texas, with jurisdiction vested in Travis County. The offering requires full compliance with technical specifications outlined in Construction Documents, including Division 26 for basic electrical methods and other relevant divisions, with all equipment and materials conforming to manufacturer instructions, Authority Having Jurisdiction standards, and designated trade codes. Brand references are interpreted as “or A/E approved equal,” and submittals must include uniform approval stamps with contractor certification, along with a detailed delivery schedule indicating calendar days to delivery, with a default of 14 days if unspecified. All pricing must be F.O.B. destination, freight prepaid and allowed, and include all shipping, permits, and associated costs. The bid must also encompass training requirements: a minimum of two two-hour sessions for up to eight personnel at the project site, and all documentation must be submitted electronically using Microsoft Word or Excel, with handwritten or hand-drawn materials prohibited. The contract imposes stringent compliance obligations, including certification against involvement with Iran, Sudan, or foreign terrorist organizations per Texas Government Code Section 2252.152, and adherence to human trafficking prohibitions under Section 2155.0061. Respondents must warrant compliance with ADA requirements, OSHA standards, federal occupational safety laws, immigration regulations, and equal employment opportunity statutes. All financial and operational records must align with the TDCJ Records Retention Schedule, and the contractor must allow for state auditor review under Section 2262.154. Vendor performance exceeding $25,000 must be reported through the Vendor Performance Tracking System. The TDCJ reserves the right to terminate for cause without notice for violations of certifications or convenience at its sole discretion, and no assignment or delegation is permitted without written approval. Equipment must be delivered in factory-fabricated protective containers with installed shipping skids, and spare parts (10% of installed quantity, minimum 10) must be in original manufacturer packaging. Marking and labeling are strictly regulated: nameplates must be three-layer laminated plastic with white lettering on black, fire alarm components require 304 stainless steel tags, and cable markers must be