TDCJ - Hughes Unit - Procurement of HVAC Rooftop Unit

The Texas Department of Criminal Justice is soliciting bids for the procurement and installation of a TempMaster Omni Choice 15-ton packaged rooftop HVAC unit at the Hughes Unit in Gatesville, Texas, under solicitation number IW254063. The bid must include the removal of an existing Mammoth unit, delivery, installation, factory startup by an authorized technician, training for on-site staff, and full cleanup, with all costs bundled into a single unit price under F.O.B. Destination Prepaid and Allowed terms. The equipment must meet exact specifications, including R-454B refrigerant and two-stage compressor operation, or be an approved equal, and vendors must provide one complete set of manuals and the manufacturer’s warranty upon delivery. The solicitation is open to the public, with bids due by July 6, 2026, and must be submitted electronically through the Euna Procurement (Bonfire) Portal. Award will be made to the lowest responsive and responsible bidder, with delivery timing potentially influencing the decision, and vendor performance history from the Vendor Performance Tracking System may be reviewed prior to award. All contractors are subject to strict security protocols, including mandatory escorts while on TDCJ property, prohibition of interaction with inmates, adherence to Personnel Directive PD-29, and compliance with contraband restrictions that forbid items such as cell phones, weapons, tobacco, or alcohol, with a maximum cash limit of $35.00 per individual. All delivery vehicles and personnel are subject to search and inspection, and vehicles must remain locked with keys in direct possession at all times. Bidders must certify they are not suspended, debarred, or listed on the federal terrorism watch list, and agree that any payments under the contract may be offset against outstanding debts to the State of Texas, including taxes or child support. Use of artificial intelligence in performance requires prior written consent from TDCJ, and all contract-related information is subject to public disclosure under the Texas Public Information Act. Insurance coverage protecting TDCJ from third-party claims and actions by vendor personnel is mandatory and must be submitted prior to work commencement. Payment terms are net 30 days, with incentivized discounts for expedited payment encouraged on the bid form. The effective date of performance is scheduled for July 29, 2026, and vendors are responsible for compliance with all technical, procedural, and security requirements outlined in the solicitation.