Tech Rep Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This solicitation number is N40442-08-T-5318 and is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-20. NAICS 335999 applies. The Small Business Competitiveness Demonstration Program is not applicable. Military Sealift Fleet Support Command (MSFSC), Virginia Beach, VA intends to award a Sole Source firm fixed price purchase order to Converteam , Inc. for the following services: 1.0 ABSTRACT 1.1 Provide Tech Rep support to perform maintenance as required by reference 2.1 to perform a polarized index test and clean each of the 4 main generators. 2.0 REFERENCES/ENCLOSURES: 2.1 TM T9235-AK-MMC-010 Main Generators (available on the ship) 3.0 ITEM LOCATION AND DESCRIPTION 3.1 Locations/Quantity 3.1.1 Location: Engine Room 5-66-0 3.1.2 Quantity: 4 each Main Generator #1 Main Generator #2 Main Generator #3 Main Generator #4 3.2 Bill of Material: N/A 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS/SERVICES: 4.1 None. 5.0 NOTES 5.1 Performance Period: 29 May thru 26 June 2008. 5.2 Performance Location: East Coast of US (shipyard location will be provide when awarded) 5.3 Provide an access list of all personnel boarding the ship. The list shall include the following Personnel boarding the ship. The list shall include the following: 5.3.1 Persons full name 5.3.2 Social Security Number, or passport#, or naturalization number. 5.3.3 Place of birth 5.3.4 Date of birth 5.3.5 The access list shall be faxed to Brenda Westerhaus at +1 (555) 000-0000. Office# 757-47-4335. 5.4 This ship contains High Voltage (HV) electrical systems. The contractor and subcontractors shall obey all posted and verbal instructions regarding safety and exclusion from High Voltage areas. At no time shall a contractor or subcontractor approach, work on, or enter a High Voltage area with out proper authorization. 5.5 THE USNS LEWIS AND CLARK ELECTRICAL COLOR CODING DOES NOT FOLLOW CONSISTENT COLOR SCHEME. THE SHIP IS KNOWN TO HAVE CURRENT CARRYING CONDUCTORS COLORED GREEN, BLUE, BLACK AND WHITE. THE CONTRACTOR SHALL ASSUME ALL ELECTRICAL CABLES ARE HOT UNTIL TESTED OTHERWISE. THE CONTRACTOR SHALL TEST ALL ELECTRICAL CABLES TO ENSURE THEY ARE DEAD PRIOR TO WORK ON THE ITEM. 5.6 Before starting work, all equipments shall be locked out and tagged out using the ship's HV lock out procedures 5.7 Dry insulation with high insulation resistance is capable of holding electrical charge for several hours. For reasons of Safety, it is essential that the winding to be worked on be adequately earthed prior to any such work being carried out. For a stator winding of this size we would recommend an earthing period of approximately one hour. 6.0 QUALITY ASSURANCE REQUIREMENTS: None additional 7.0 STATEMENT OF WORK 7.1 Provide the services of OEM Tech rep (Converteam) to assist Ship's Force in performing the following maintenance items per Reference 2.1. 7.2 The below shall be performed on all 4 generators. 7.3 CLEAN AND SERVICE GENERATOR 7.3.1 Remove and clean CAW cooler. Refer to reference 2.1 section 6.4 7.3.2 Precautions shall be taken to not spill coolant on the machine windings. 7.3.3 The coolers are five section coolers and have been designed for vertical withdrawal of the stacks without removing the complete cooler from the top of the generator. 7.3.4 Turn water supply off, drain cooler and disconnect. 7.3.5 Undo the outer set of fixings around the stack endplate at the water connection end. 7.3.6 Undo the cover box at the return end. 7.3.7 Remove the bolts, nuts and washers from the bottom flange and the top angle flange of the end duct. 7.3.8 Lift the end duct away. The frame of the cooling stack has holes for lifting shackles. The stack should be lifted away from the generator using these holes. 7.3.9 Set the stack up on blocks under the frame, not the dins, so that there is space all around it, and blow the fins out with clean dry compressed air at no more than 21 psi. If the dirt is oily, the fins may be sprayed with a warm detergent solution bit if this is done; dry the stack afterwards with air before it is replaced in the housing. 7.3.10 On the water side, remove both water box covers and rod the tubes through. Soft deposits can be removed with a brass brush but hard scale may need special treatment, See reference 2.1. 7.3.11 Waterbox gaskets should be examined for leaks. If a leak is found, remove the header box and fit with gasket as specified in Reference 2.1. 7.3.12 Check for leaks in length of tubes between end 7.3.13 Remove overall cover. Refer to reference 2.1 section 6.4 7.3.14 Clean all air ducts in the stator. 7.3.15 Clean the windings. 7.3.16 Do not allow solvents to soak into the windings as this causes porosity of the insulation and allows the penetration of semi conducting dirt detrimental to ir. 7.3.17 Check the end windings and ensure that all supports and bindings are tight. 7.3.18 Check all connections for cleanliness and tightness. 7.3.19 Look for signs of overheating. 7.3.20 Clean around the bearing pedestal, especially around the insulation between the pedestal and the stool. 7.3.21 Check air gaps, air seals and oil seals. Faulty seals should be replaced as these will reduce the efficiency of the cooling and the machine may run hot. 7.3.22 Inspect the exciter and PMG windings and the rectifier assembly. Clean as required. 7.3.23 Clean the cooler. 7.3.24 Replace overall cover and CACW cooler. 7.3.25 Vent cooler when refilling. 7.4 GENERATOR WINDIGS POLARIZATION INDEX TEST 7.4.1 The Polarization Index (PI) of a generator's windings is use full for assessing the fitness of the machine for service. The PI is calculated form the measurements of the windings insulation resistance. 7.4.2 Before measuring the insulation resistance, remove all external connections to the machine and completely discharge the windings to the grounded machine frame. 7.4.3 Apply a constant 500 VDC between the windings and the ground using a direct indicating megohmeter for 10 minutes. 7.4.4 The PI is a calculated ratio of the 10 minute to the 1 minute value of the insulation resistance, measured consecutively. Record resistance values after 1 minute and after 10 minutes. The calculation is as follows: 7.4.4.1 Tested values should be compared against previous readings to track changes. If history is not available the recommended minimum values of PI for all machine components insulation classes per IEC 60085-01:1984 are: Thermal Class Rating Minimum PI Class A 1.5 Class B 2.0 Class F 2.0 Class H 2.0 7.4.5 These are the lowest values at which a winding is recommended for an over voltage test or for operation. 7.4.6 The PI test is not applicable to non insulated field windings. 7.4.7 Very high PI greater than 8 for varnished cambric, shellac mica-folium, or asphaltic stator windings may indicate that the insulation has been thermally aged and may be at risk of failure. Physical inspection can be used to confirm if the insulation is dry and brittle. 7.5 Testing/Inspection: Per OEM instructions 7.6 Service Report: OEM Tech Rep to provide the Chief Engineer and Port Engineer a service report with data from all testing. 7.7 Manufacturer's Representative: Converteam (Point of Contact For OEM Services: Converteam Inc. 610 Epsilon Dr. Pittsburgh, PA 15238 POC Mr. Chris Newby +1 (555) 000-0000 8.0 GENERAL REQUIREMENTS: None additional The requested delivery date for the above items is 30 September 2008. The delivery address zip code is 98314. Please provide the cost of freight costs if applicable. 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items Alternate I. The offeror has completed the annual representations and certification electronically via the ORCA website at http://orca.bpn.gov . After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and certifications'Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference); 52.212-4 Contract Terms and Conditions-Commercial Items; Addendum to 52.212-4 (q) Other Compliances applies: Federal Law and regulation require Government contractors to possess appropriate insurance coverage for their employees. The Government reserves the right to request evidence of appropriate insurance, including Longshoreman's and Harbor Workers' Compensation Act (LHWCA) coverage required to perform work on or near ships. (33 U.S.C. S903(a)). All policies shall contain an endorsement stating that any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the Contractor provides written notice of the same to the Contracting Officer. Within 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders the following clauses apply and are incorporated by reference: 52.219-28 Post Aware Small Business Program Representation. 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era and Other Eligible Veterans, 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration; and 52.215-5 Facsimile Proposals +1 (555) 000-0000. 52.219-28 Post-Award Small Business Program Rerepresentation; The following Defense FAR Supplement (DFARS) provisions and clauses apply to this solicitation and are incorporated by reference: 252.204-7004 Required Central Contractor Registration. Alternate A; 252.211-7003 or 252.211-7003 Alternate I Item Identification and Valuation; Within DFARS 252.212-7001 Contract Terms and Conditions Required To Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items the following clauses apply and are incorporated by reference: 252.225-7001 Buy American Act and Balance of Payment Program, 252.225-7000 Buy American Act--Balance of Payments Program Certificate, 252.232-7003 Electronic Submission of Payment Requests; and 252.247-7023 Transportation of Supplies by Sea Alternate III. The following numbered notes apply to this requirement: 22. At a minimum, responsible sources shall provide the following: a price proposal which identifies the requested item, with its unit price, extended price, total price, prompt payment terms, remittance address, Tax I.D. #, Duns #, and Cage Code. Responses to this solicitation are due by 19 MAY 2008 0900 A.M. Offers can be emailed to Arlene Constantine @navy.mil or faxed +1 (555) 000-0000 Attn: Arlene Constantine. Reference the solicitation number N40442-08-T-5318 on your quote.