Technical Security Services Market Research 2023

Sources Sought for Technical Security Systems Installation Services Title: Technical Security Systems Installation Services IDIQ Contract Agency: U.S. Department of State Office: Office of Security Management (SM) Location: Worldwide Notice Type: Sources Sought NAICS Code(s): 561621- Security System Services Purpose: The purpose of this Sources Sought (SS) is to accomplish market research pursuant to Federal Acquisition Regulation Part 10, and to identify small businesses capable of and interested in performing the functions described herein. To qualify as a small business the NAICS Code(s) 561621, the small business size is the average annual receipts of no more than $22.0 M. This is not a solicitation, nor is it a request for proposals, proposal abstracts, or quotations and does not commit the Government to issue a solicitation, make an award, or reimburse respondents for any costs associated with responding to this notice. The Government will treat each response submitted in confidence. Background: The mission of the U.S. Department of State (DOS) is to advance the interests of the American people, their safety and economic prosperity, by leading America's foreign policy through diplomacy, advocacy, and assistance. The United States Government (USG), Department of State (DOS), Bureau of Overseas Buildings Operations (OBO) mission is to provide safe, secure, and functional facilities for the conduct of U.S. diplomacy and the promotion of U.S. interests worldwide. Technical security for Department of State (DOS) facilities is critical to the successful operation of the organization. To minimize the risk of exposing sensitive Government information and for the security of personnel, the Office of Security Management (SM), Overseas Building Operations (OBO), manages comprehensive security programs at overseas U.S. installations. The Department of State's overseas property portfolio is large and diverse not only in types of facilities but also with regards to ownership and operational responsibilities. Currently there are 170 Embassies, 125 Consulates and over 20,000 commercial and residential properties which are operated in support of the Foreign Service mission abroad. Properly managed operation and maintenance investments can extend the life of a facility well beyond a facility where the operation and maintenance investments have been ignored or minimally maintained. Scope: Contractors shall be required to provide the installation of temporary and permanent technical security systems generally associated with OBO construction projects via OCONUS. (Outside the Continental United State) Objectives: Provision, Installation and Testing of Technical Security Systems: The Contractor shall deliver to the government a fully functional Technical Security System (TSS) in accordance with the Technical Security Installation Plan (TSIP), proposed schedule, and the Technical Security Installation Standards Wiring Handbook. The government will provide the contractor a TSIP, a summary of the systems to be installed and a preliminary schedule. In the case of temporary installations, the contractor will be provided with a conceptual TSIP that is based on the GC Site Utilization Plan (SUP). Since the SUP is subject to change the TSS contractor is expected to adapt the TSIP to comply with the actual conditions at post and the scope of the project. The contractor may be tasked with remaining on site to maintain and repair temporary systems. Contractor shall perform installations in accordance with the schedule and dates established in the original Task Order or the task Order as modified by the Contracting Officer. Project Start dates frequently change from the original estimation and contractor flexibility is required. Task Order Projects also often require more than one deployment for completion. OBO will inform the contractor of any changes to the original scope and schedule. Work schedules and methods of performance shall be organized in a manner that facilitates the ability of U.S. Government personnel to perform their job functions without breach of DOS security standards (FAH and FAM) and without unplanned disruptions. The contractor shall procure the equipment and supplies needed to install the designed systems in accordance with DOS security standards and the DS approved equipment list. If equipment is not listed in the DOS approved equipment list or an item is not available for any reason, the contractor must notify the COR in writing or by email and recommend a replacement item in sufficient time to avoid contract delay. Long lead, commercially unavailable or special items identified by the COR may be provided as Government Furnished Equipment on a case-by-case basis. The contractor is responsible for providing all tools, equipment, and supplies necessary to complete the project. This includes ladders, power tools, cable pulling equipment, conduit bending equipment, etc. Unless stated otherwise in the individual task order, the contractor is responsible for shipping materials and equipment to the job site and is responsible for all material movement on the job site. Systems: Systems to be installed include but are not limited to: Screening Systems to include: Large format belt X-ray systems Package type belt x-ray systems Walk through Metal Detectors Explosives detection equipment Access Control Systems to include: Door control and locking systems Intercom systems Automated access control systems Automated Identification and Detection Systems to include: High level intrusion detection systems Low level intrusion detection systems Closed circuit (IP) television systems Radio frequency receiving and transmitting systems Other systems to include: Emergency and Imminent Danger Notification Systems Alarm annunciation Tear gas dispersion systems Interconnection of security systems Networked Physical Security Information Management Systems (PSIM) provides a platform and applications designed to integrate multiple unconnected security applications and devices and control them through one comprehensive user interface. Conduit, raceways, and cabling to support all the above systems. Installation and Resolution of Installation Issues: The Contractor shall install fully functional technical security systems in accordance with the provided Technical Security Installation Plan (TSIP), and the standards listed in section J. All anomalies and/or design conflicts are to be reported to the CO/COR in writing within 24 hours of identification. The contractor will coordinate their work schedule with the General Contractor's work, through the Project Director. Any potential conflicts are to be immediately reported to the COR. IDIQ contractors are expected to conduct their installation in such a way that they are prepared to work-around other trades on-site, coordinating with post's schedule and attempting to prevent any adjustment to the contract. Reporting: Contractor shall provide unclassified or Sensitive but Unclassified weekly written reports to the government. These reports shall include the status of each project that the contractor has been awarded. The report should include award date, proposed deployment date, actual deployment date, originally scheduled completion date, the current targeted completion date, and the status of procurement of equipment and materials. The report shall also note any significant project updates, notification of potential changes to the project scope or schedule, and provide reports of any significant disturbance, discussion, impediment, or infringement with respect to relationships between Contractor personnel, General Contractor personnel, and Post or host country officials. The report shall be transmitted weekly to the CO, COR, and other COR- designated government employees via e-mail. In addition, the contractor will advise the COR immediately (e-mail) of any issues that might jeopardize the work or work schedule and Contractor's proposed remedy and will notify the COR within 24 hours in writing of any issues that could result in a change or adjustment to the task order. As-built Drawings: Contractor shall produce accurate as-built drawings. These drawings are also known as "Rough as-builts", "Red line drawings" or "Working Drawings". As-built drawings will depict point-to-point wiring of each system. Every termination point of every conductor shall be shown. Contractor shall update as-built documentation as the project progresses. As-built drawings shall be accurate and reflect the actual stage of completion and shall be up-dated daily. As-builts will be reviewed against the Security Classification Guide for the Design and Construction of Overseas Facilities for proper classification and handling. Classified as-builts (even roughs) will be stored by the RSO, Post Sponsor or SSM when not in use. Alternately, the Contractor's technicians may arrange for a temporary ClassNet (DoS's classified network) password, and may access ProjNet-C for transmittal of classified as-builts and other classified and NOFORN (No foreign dissemination) information to the Contractor's facility and/or to the OBO COR. Contractor shall provide the COR with the final set of accurate and acceptable as-built drawing package within thirty (30) calendar days after receipt of this pouch. The final as-built package shall consist of two electronic copies on CD, one of PDF file type and one DWG in latest version of AutoCAD . Key Personnel: Program Manager: act as a coordinator for an organization's projects; supervise and organize activities and ensure that project goals align with the company's and government objectives. Roles/Responsibilities - Formulate, organize and monitor inter-connected projects - Decide on suitable strategies and objectives - Coordinate cross-project activities - Lead and evaluate project managers and other staff - Develop and control deadlines, budgets and activities - Apply change, risk and resource management - Assume responsibility for the program's people and vendors - Assess program performance and aim to maximize ROI - Resolve projects higher scope issues - Prepare reports for program directors Lead Electronics Technician: is defined as a professional with a valid license or certification, who is charged with diagnosing, repairing, and installing different types of electronic equipment. Roles/Responsibilities Have formal training and vendor certifications for those systems that offer or require them. Be physically able to perform their work at overseas posts which may include extreme environments while on construction sites with hazardous conditions. Adhere to post specific operational security requirements set forth by the Site or Regional Security Manager, as well as adhere to safety requirements specific to each site. Read and interpret building plans, blueprints, and installation manuals Use hand tools, power tools, and electronic test equipment Produce project documentation including project plans, bill of materials, trip reports, and as-built documentation. Electronics Technician: is defined as a professional with a valid license or certification, who is charged with diagnosing, repairing, and installing different types of electronic equipment. Roles/Responsibilities Have formal training and vendor certifications for those systems that offer or require them. Be physically able to perform their work at overseas posts which may include extreme environments while on construction sites with hazardous conditions. Adhere to post specific operational security requirements set forth by the Site or Regional Security Manager, as well as adhere to safety requirements specific to each site. Read and interpret building plans, blueprints, and installation manuals Use hand tools, power tools, and electronic test equipment Produce project documentation including project plans, bill of materials, trip reports, and as-built documentation. Security Clearance: To be considered for award of this contract, interested offerors, including all entities which comprise a joint venture, and the joint venture itself, must possess a Defense Security Service (DSS) Final Top Secret facility clearance (FCL), issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M. All licensing permits that may be required, and foreign country operating logistics will be the responsibility of the contractor. Contractor personnel requiring access to classified information or Controlled Access Areas (CAA) must possess a Top-Secret personnel security clearance issued by DSS prior to performance on the contract. Response: Responses are limited to those companies considered small business under the following NAICS Code: 561621. Respondents are welcome to submit other relevant and appropriate NAICS codes for consideration. Responses should be limited to 10 pages or less and be submitted as a Microsoft Word Document or Portable Document Format (PDF). Font must be Times New Roman, 12-point font, with margins of 1 inch all around. No responses shall be accepted via US Mail or FAX. Responses are only solicited from small business concerns. Small businesses should include their socio-economic group, the company name, address, phone number, e-mail address, NAICS Code, http://www.sba.gov/size, certification of business size, and Duns and Bradstreet Number (DUNS) Responses should be concise, yet detailed. Firms should provide the following information: Offeror's Relevant Experience in Technical Security Systems Installation Services. Key Personnel and Qualifications pertaining Technical Security Systems Installation Services. Offeror's Relevant Past Performance of similar Government contracts; within the last three (5) years. Please submit your response no later than February 10, 2023, at 2:00 PM Eastern Standard Time (EST), with electronic copies sent to Mr. Richard Walsh at WalshRF@state.gov. Please enter "Technical Security Systems Installation Services," into the email subject field. Richard F Walsh Contracting Officer WalshRF@state.gov DISCLAIMER: This Source Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice. Regardless of the information obtained from this notice, the Government reserves all rights in any future acquisition process for this requirement. Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information shall be included in a response to this Sources Sought Notice.