1116-P-2627 Fire Protection Systems Testing, Inspection & Maintenance Services

Portsmouth Public Schools is soliciting proposals under RFP 1116-P-2627 for full-service fire alarm system testing, inspection, and preventive maintenance across various school locations in Portsmouth, Virginia. The contract runs from the date of award through December 31, 2028, with three optional one-year renewal periods. Qualified contractors must possess a Class A Virginia Contractor's license and maintain a local office within a 40-mile radius. All work must adhere to NFPA 72, the International Fire Code, BOCA, and the Statewide Fire Prevention Code of Virginia. Key deliverables include detailed inspection reports, the application of inspection tags, an annual equipment inventory in Excel, and a yearly material condition assessment of the systems. The selection process is a multi-step, qualifications-based evaluation where Portsmouth Public Schools may award contracts to two or more qualified offerors. Evaluation is weighted toward qualifications, experience, and background at 40 percent, the specific methodology and work plan at 30 percent, and price at 30 percent. Proposals are due by 2:00 PM on October 29, 2026. Mandatory submission requirements include a Contractor Employee Background Certification, a certification regarding debarment and responsibility, and a comprehensive M/WBE subcontracting plan. Failure to provide the required M/WBE forms or the background certification will result in a proposal being deemed non-responsive. The contract is administered by the Director of Auxiliary Services and allows for cancellation by the school system upon 60 days written notice.