Telematic Asset Tracking Services and Related Equipment RFP

The State of Florida, through the Department of Management Services, is soliciting proposals to establish a statewide State Term Contract for Telematic Asset Tracking Services and Related Equipment under solicitation number 26-25173107-RFP. The goal is to secure vendors capable of delivering real-time vehicle and asset tracking solutions with geolocation accuracy within 10 feet under open-sky conditions, API access for custom reporting, and seamless data integration with the Florida Fleet Management Information System. Contractors must provide either a Turnkey Telematics Solution or Software-as-a-Service model, supported by a minimum three-year hardware warranty, comprehensive user training, technical documentation, and 24/7 help desk support. Performance is required across all Florida jurisdictions, with all deliverables subject to inspection at the point of installation and acceptance contingent upon successful customer testing. The contract will be awarded on a trade-off basis, evaluating technical merit at 60% and cost competitiveness at 40%, with no use of Lowest Price Technically Acceptable methodology; the highest-scoring responsive and responsible vendor will be selected, potentially leading to multiple or single awards statewide or by region. Compliance with state laws and regulations is mandatory, including adherence to Florida Statutes and Administrative Code provisions related to procurement integrity, cybersecurity (NIST Cybersecurity Framework 2.0), public records, accessibility (Section 508), forced labor prevention, and prohibition of boycotts of Israel. Vendors must submit multiple mandatory certifications: the PUR 7801 Vendor Certification Form, a Principal Place of Business Letter to claim Florida business preference, the PUR 1355 Foreign Country of Concern Attestation, and a PUR 2023 Forced Labor Certification signed by senior management. All proposals must be submitted electronically via MyFloridaMarketPlace in specified formats—a PDF for the Technical Proposal with strict character limits and an Excel file for the Cost Proposal—without hyperlinks, graphics, or supplemental materials. Invoicing must occur through MFMP, EDI 810, or Ariba; WAWF and IPP are not accepted. No CLINs or ELINs are used; pricing is submitted as not-to-exceed costs per asset for both base and option periods, though exact contract value cannot be determined due to lack of populated pricing data. The contract term begins upon execution, with performance reporting due monthly and financial evaluations aligned with fiscal quarters. All vendors must be registered with the Florida Department of State, and no UEI or