Term Contract for Pickup of Boulders in Stanly County

The contract pertains to establishing an agency-specific, one-year term agreement for the pickup of weather-resistant boulders, sized 3 to 6 feet cubed, in Stanly County, North Carolina, for the North Carolina Department of Transportation (NCDOT). Bidders are invited via an IFB issued on September 11, 2025, with responses due electronically by September 22, 2025, at 2:00 PM ET. The procurement emphasizes compliance with North Carolina’s General Terms and Conditions, Instructions to Vendors, and applicable administrative codes, incorporating these by reference. The contract will be awarded based on the lowest responsive bid that meets all specifications, with the possibility of multiple awards or no award if deemed in the state's best interest. The estimated requirement is 5,000 tons, but actual purchases may vary, and all costs, including handling and delivery, must be included in the bid. Vendors must register in the North Carolina Electronic Vendor Portal (eVP), complete and submit various attachments—such as pricing, HUB participation, financial stability, and source certification—and adhere to specific shipping and documentation requirements. The pickup will be performed at vendor stockpile sites, with material available during normal hours, and the state reserves the right to inspect and accept the goods before payment. The contract emphasizes strict compliance with federal and state regulations, including E-Verify and non-discrimination policies, and encourages participation by HUB-certified and minority-owned businesses. Invoicing is to be directed to the specified NC DOT address in Albemarle, with detailed line-item information required, and the contract includes provisions for modifications, dispute resolution, and product recall procedures. Overall, this procurement aims to secure a reliable source of large, durable boulders for maintenance operations, with clear requirements for bid submission, performance, and compliance.