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This Subcontract opportunity from Government of Canada was posted on May 6, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Text Transcription from Non-Searchable Images

Closed
International

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 519190
SLED
Scanning Council Files for ADA
Solicitation # 230178
The City of Los Angeles, through the Office of the City Clerk, is soliciting proposals under solicitation number 230178 to digitize approximately 9,000 council file folders, totaling an estimated 1,125,000 pages. The primary objective is to convert these paper files into ADA-compliant digital formats, specifically meeting WCAG requirements, to increase public accessibility via the City Clerk's online pages. The contract is envisioned as a three-year term with two optional one-year renewals. The selected vendor will be responsible for the end-to-end process, including the retrieval of files from the Records Management Division at the C. Erwin Piper Technical Center using bonded employees and company vehicles, document preparation such as removing staples and taping sticky notes, scanning, and the eventual return of original files and digital copies. Proposals are evaluated based on a 100-point scale covering the proposer's experience, key personnel qualifications, past performance, and the best overall value to the City, with additional points potentially awarded to qualified local businesses. The contractor must adhere to strict quality standards, including a 24-hour window to correct errors or rescan documents at no additional cost. Compliance requirements include the Zero Waste City Facilities and Events Ordinance, the California Public Records Act, and various municipal certifications regarding lobbying, campaign finance, and the Iran Contracting Act of 2010. The City also emphasizes business inclusion for MBE, WBE, SBE, EBE, DVBE, and OBE entities, requiring proposers to conduct subcontractor outreach via the RAMP platform.
Clerk, Office of the City

POSTED

9 days ago

DEADLINE

in about 1 month

AI Contract Overview

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The contract seeks qualified vendors to transcribe text from scanned images and non-searchable PDFs into accurate, editable digital formats, with precise language tagging required in both English and French. The work must ensure high fidelity to the original content, maintaining structure, formatting, and linguistic accuracy to support accessibility and usability across government systems. The project is classified under NAICS code 519190 and is structured as a subcontract, with performance expected to occur primarily within Canada's National Capital Region, including Gatineau and Ottawa. Bids are due by May 15, 2026, with the opportunity posted on May 6, 2026, under the purview of the Department of Public Works and Government Services, acting on behalf of the Government of Canada. While no set-aside provisions or specific organizational qualifications are indicated, vendors must demonstrate capability in handling multilingual document transcription at scale, with an emphasis on linguistic precision and technical accuracy in digital output. The tender is accessible via the CanadaBuys portal, and interested parties are expected to align with federal standards for document processing and data integrity without specifying point of contact details.

General Info

Transcribe bilingual scanned images into accurate, editable text for Canadian government public works.

Place of Performance

Canada, National Capital Region (NCR), Gatineau, Ottawa, CAN

Set-Aside

NONE

Documents

This scope was carved out of 10081748.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

DESKTOP PUBLISHING SERVICES

AI Contract Breakdown

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Timeline

PhaseClosed
Posted

subcontract

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyGovernment of Canada → Department of Public Works and Government Services
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Transcribe text from scanned images or non-searchable PDFs into accurate, editable digital text with proper language tagging in both English and French.

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