This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on July 31, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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The Defense Commissary Agency (DeCA) stores located at Group 23 Minot AFB. Commissary have a need for Preventive Maintenance (PM) and Unscheduled Repair Services of Miscellaneous Food Processing Equipment (MFP).

Closed

HQC00425QE032Federal

Submission Closed09/15/2025, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Defense Commissary Agency (DeCA) is seeking to establish a firm fixed-price contract for preventive maintenance and unscheduled repair services of miscellaneous food processing equipment at the Group 23 Minot AFB commissaries. The solicitation, identified as HQC00425QE032, is a total small business set-aside under NAICS code 811310, with a small business size standard of $12.5 million. The contract will cover a base year from September 15, 2025, to September 14, 2026, with four optional one-year extensions at the government's discretion, extending the period of performance through September 14, 2030. The requirement involves maintaining various food processing machines across multiple stores, with detailed equipment lists provided in the attachments. Interested vendors are invited to submit quotes by September 15, 2025, and must reference the solicitation number. The procurement process will follow FAR Subpart 13.5 procedures, and the award will be made to a single contractor. The solicitation package includes a performance work statement, pricing sheet, preventive maintenance checklists, and equipment listings for each store. The primary points of contact are Tammy Mahone and Melba Brown, both reachable via email and phone. This procurement aims to ensure the operational readiness and maintenance of critical food processing equipment at the specified commissaries, supporting the overall mission of the Department of Defense.

General Info

Small business firm fixed price contract for maintenance and repairs at Minot AFB Commissary, ND.

Agency

Department Of Defense → Defense Commissary Agency

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

ND, USA

Set-Aside

SBA

Documents

Group 23 DPAS Asset Extract - 4 June 25

specifications

High

Group 23 Equipment List

specifications

High

MFP Preventive Maintenance Check List

5 pages · specifications

High

PWS Maintenance and Repair of Miscellaneous Food Processing (MFP) Equipment

6 pages · sow

High

RFQ HQC00425QE032 - MFP Group 23 Minot AFB

18 pages · rfq

High

Solicitation HQC004-25-Q-E032 Offeror Quote Attachment - Group 23 Minot

15 pages · rfq

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedJul 31

Combined Synopsis

Response DeadlineSep 15

Deadline has passed

Submission Closed

09/15/2025, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Defense Commissary Agency

Contacts2 people available

OfficeFORT LEE, VA, 23801-1800, USA

Organization / Agency

Department Of Defense → Defense Commissary Agency

Office AddressFORT LEE, VA, 23801-1800, USA

Contacts

Tammy TJ Mahone

Melba Brown

Full Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. It is the Government's intent to award this requirement using FAR Subpart 13.5 procedures. This announcement constitutes the only solicitation; quotes are being requested and no other written solicitation will not be issued. Quotes shall reference solicitation number HQC00425QE032. This Request for Quote (RFQ) document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025/04 dated 06/11/2025. The associated NAICS code is 811310 with a small business size standard of $12,500,000. The Government intends to award one firm fixed price contract for one base year and four one-year options. The options may be exercised at the discretion of the Government. This solicitation is being issued as 100% total small business set-aside.

Description of Requirement: The Defense Commissary Agency (DeCA) stores located at Group 23 Minot AFB. Commissary have a need for Preventive Maintenance (PM) and Unscheduled Repair Services of Miscellaneous Food Processing Equipment (MFP).

Period of Performance (POP):

Base Year: September 15, 2025 –September 14, 2026
Option Year One: September 15, 2026 – September 14, 2027
Option Year Two: September 15, 2027 – September 14, 2028
Option Year Three: September 15, 2028 – September 14, 2029
Option Year Four: September 15, 2029 – September 14, 2030

See Attachments to see Equipment list for each store.

Attachment 1 Combined Synopsis Solicitation
Attachment 2 Attachment 1 Performance Work Statement (PWS)
Attachment 3 Pricing Sheet (Contract Line-Item Structure)
Attachment 3 MFP Preventive Maintenance Check List
Attachment 5 MFP Equipment List for all stores
Attachment 6 MFP DPAS equipment listing per store