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The Mercian Trust Outsourced Payroll Service and HR and Payroll System

Awarded
CA18209International

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The Mercian Trust has awarded a contract to Zellis for the provision of a fully integrated solution that combines a cloud-based HR and Payroll software system (HRIS) with a fully outsourced payroll service. This single-supplier approach is designed to streamline human resources and payroll operations through a unified digital platform and professional service delivery. The total value of the contract is £466,355.21. The agreement is scheduled to run from April 1, 2027, through March 31, 2030, with the possibility of extending the term until March 31, 2032. This procurement was formalized under solicitation number CA18209 and published on October 28, 2026.

General Info

Zellis provides HR and payroll services to Mercian Trust for £466,355.21 until 2030.

Contract Value

$0

Place of Performance

GBR

Set-Aside

NONE

Awardee

Zellis

Award Issued Date

Documents

1
PDF, Low priorityaward
Low

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PhaseAwarded
Posted

Award Notice

Awarded

Contract was awarded

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Organization & Contact Information

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AgencyThe Mercian Trust
Contacts1 person available
OfficeN/A
Organization / AgencyThe Mercian Trust
Office AddressN/A

Full Description

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The Trust is procuring a fully integrated solution comprising both a cloud-based HR and Payroll software system (HRIS) and a fully outsourced payroll service, delivered by a single supplier.

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Same NAICS industry code

NAICS: 541214
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Aspire Academy Trust is seeking a provider for an integrated Human Resources and Payroll system under solicitation ASP01.61. The objective is to establish a single, authoritative dataset to manage workforce administration and payroll across multiple academies, ensuring compliance with HMRC, Teachers’ Pension Scheme, and Local Government Pension Scheme regulations. The contract, with an estimated value of 450,000 pounds excluding VAT, is slated for an initial three-year term from June 1, 2027, to May 31, 2030, with the possibility of three additional one-year extensions. The solution must be scalable to accommodate new schools and additional modules, and the provider must maintain ISO 9001 and ISO 27001 certifications or equivalent standards. The award will be based on an open procedure using a weighted scoring system, with 35 percent allocated to software functionality and 25 percent to quality questions. Financial stability is a critical requirement, necessitating a credit check, a target gearing ratio of approximately 2:1, and no history of bankruptcy or outstanding CCJs. Implementation costs will be paid in four equal 25 percent installments tied to contract signature, build completion, testing, and one month post-go-live, while ongoing costs will be invoiced monthly in arrears. Required insurance cover includes 5 million pounds for employer's and public liability, and 1 million pounds each for professional indemnity, product liability, and cyber and data protection. Tenders must be submitted electronically by November 27, 2026.
Aspire Academy Trust

POSTED

13 days ago

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in 23 days
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