Total Landscape Maintenance Services of Lawn Turf, Flowerbeds, Trees, and Shrubs of Approximately Four Acres at Tinker Air Force Base, Oklahoma City, OK

This is Amendment One to the original combined synopsis/solicitation. This amendment makes two changes: Change Number One: The number of option years is changed from three (3) 1-year option periods to two (2) 1-year option periods. The total period of performance will be three (3) years, if all option periods are exercised. Change Number Two: This change is informational. It is in response to a question from a prospective offeror who requested information regarding the previous contract amount and period of performance. GSA Answer: The previous contract period of performance was 07/01/2006 through 12/31/2007 and the dollar amount totaled: $36,000.00. All other terms and conditions remain unchanged from the original combined synopsis/solicitation. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) against solicitation number 08-RT-0040 for total landscape maintenance of lawn turf, flowerbeds, trees, and shrubs of approximately four acres at Tinker Air Force Base, Oklahoma City, OK. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-24, effective on March 31, 2008. This requirement is set aside for small businesses under NAICS code 561730 and small business size standard of $6,500,000.00. All interested and qualified small business sources are encouraged to submit a quote which will be considered by the agency. Quotes may be sent by electronic attachment to email at shana.budd@gsa.gov or fax to Shana Budd at (303) 236-6000. The proposed acquisition consists of the following Contract Line Item Numbers (CLINs): CLIN 0001: Furnish all labor, equipment, and materials, to maintain approximately four acres of grounds at Defense Information Systems Agency on Tinker AFB in Oklahoma City, Oklahoma in accordance with the Statement of Work. Base Year to begin as soon as possible but no later than May 1, 2008. Twelve Months. Firm Fixed Price FFP $_______________. CLIN 0002: Furnish all labor, equipment, and materials, to maintain approximately four acres of grounds at Defense Information Systems Agency on Tinker AFB in Oklahoma City, Oklahoma in accordance with the Statement of Work. Option Year One. Twelve Months. Firm Fixed Price FFP $_______________. CLIN 0003: Furnish all labor, equipment, and materials, to maintain approximately four acres of grounds at Defense Information Systems Agency on Tinker AFB in Oklahoma City, Oklahoma in accordance with the Statement of Work. Option Year Two. Twelve Months. Firm Fixed Price FFP $_______________. Period of Performance: Grounds maintenance to begin as soon as possible, no later than May 1, 2008. If unable to meet this schedule, please provide this information in your quote. APPLICABLE WAGE DETERMINATION: Wage Determination No.: 2005-243 Revision No.: 5 Date of Revision: 09/28/2007 State: Oklahoma, Oklahoma County WAGE DETERMINATION can be found at: http://www.wdol.gov/ Interested and qualified small business sources are requested to provide the following information in addition to their quote, no later than April 29, 2008, COB, 4:00PM Mountain Daylight Time (MDT): 1) Company name, address, CAGE Code and DUNS Number. 2) Point of contact telephone number and e-mail address. 3) Type of business, i.e. large business, small business, 8(a), HUB Zone, Service Disabled Veteran Owned Small Business (SDVOSB), etc., and corresponding NAICS Code. 4) Date of business type certification and offeror's business size. 5) A brief statement that the company is capable of providing the services as annotated in CLIN 0001 above. 6) Offerors must be registered in the Central Contractor Registration database at http://www.ccr.gov to be considered for award. 7) Registration required in GSA IT-Solutions Shop (ITSS) at http://it-solutions.gsa.gov STATEMENT OF WORK (SOW) Purchase Order Title: Total Landscaping Services for Defense Information Systems Agency Oklahoma City. Technical Action Officer/Site Facility Manager: Dennis Littlejohn, (405) 739-3024, dennis.littlejohn@csd.disa.mil. Contracting Officer's Representative (COR): David Kincaid, (303) 676-1726, kincaid@den.disa.mil. 1. SCOPE: The Contractor shall provide all necessary labor, equipment, and materials to maintain approximately four-acres (4) of lawn at Defense Information Systems Agency, Oklahoma City (DISA OKC). Total lawn maintenance is desired to achieve a neat and professional appearance. Work should include clean up of the specified areas below and maintenance of the turf, flowerbeds, trees, shrubs, and parking areas. The frequency standards require tasks to be performed at designated times such as seasonal or at the prescribed intervals detailed in the DISA OKC Frequency Schedule for this statement of work, which incorporates desired services to maintain a manicured look at all times. The contract shall meet these terms. See attachment titled, Frequency Schedule. 2. BACKGROUND: The Defense Information Systems Agency, Oklahoma City (DISA OKC) is an information technology processing facility. It is situated on approximately 4 acres of ground. The ground maintenance includes turf, flowerbeds, shrubs, trees, parking areas, and entry plaza. 3. DESCRIPTION OF SERVICES: Turf Maintenance: 3.1 Specified turf areas throughout DISA OKC property shall be mowed and bagged as specified in accordance with the DISA OKC Frequency Schedule. 3.2 All areas around DISA OKC property shall be trimmed (weed-eat) at time of each mowing. All curb lines and walkways shall be edged at time of each mowing. 3.3 Road surfaces, walkways, and entry plaza shall be blown clean at time of each mowing. 3.4 Fertilization shall be accomplished as specified and in accordance with the DISA OKC Frequency Schedule unless otherwise agreed upon with site Facility Manager. 3.5 Weed control shall be maintained as specified in accordance with the Frequency Schedule. Any additional de-weeding shall be performed as required to maintain a weed-free lawn. For the purposes of this SOW; all perennial grasses such as Dallis grass, Johnson grass and Crab grass shall be considered weeds and shall be treated with appropriate herbicides to remove them from turf areas. Over-Seeding of fescue turf areas shall be performed (once in the fall and twice in the spring of the year). Flower Bed Maintenance: 3.6 All beds shall be kept - free of undesirable unwanted vegetation to include grass, through a combination of plant safe herbicides and manual weeding. 3.7 Bed areas shall have a defined edge. 3.8 DISA OKC Sign/Planter shall have seasonal plantings. Spring- 10 flats of Super Petunias, Summer- 10 flats of Periwinkles, Fall- 5 flats of Pansies and five flat's Chrysanthemums. Tree and Shrub Maintenance: 3.9 Pruning shall be accomplished as specified in accordance with the DISA OKC Frequency Schedule. Standards for the affected plant species to conform to a neat, professional appearance. 3.10 Fertilization shall be accomplished as specified in accordance with the DISA OKC frequency schedule. 3.11 Insect control shall be accomplished as specified/required. (Est. 2x yr). Eliminate undesirable and damaging pests. Encourage organisms that provide soil enhancement and nourishment Clean-Up: 3.12 Parking lots shall be vacuumed/ blown around the edges. 3.13 Weeds in parking lots, entry plaza, and walkways shall be chemically controlled on a regular basis as required in accordance with the DISA OKC Frequency Schedule. 3.14 Weeds in mechanical yard shall be chemically controlled on a regular basis as required in accordance with the Frequency Schedule. Leaves shall be cleaned up and properly disposed as needed. 3.15 Police grounds for (trash, litter, leaves, etc.) Required Coordination: 3.16 Facilities Management representative shall approve all fertilizers. 3.17 Fertilizers shall be of good quality, containing trace minerals. 3.18 All herbicides shall be plant safe, approved by facilities management representative. Mowing Requirements: 3.19 Required to perform thirty-six (36) full mowings (4 acres) and twelve (12) half mowings (2 acres, i.e. the front of the property) in accordance with the DISA OKC Frequency Schedule. Refer to attachment titled, Landscaping Site Drawing. 4. EXTRA DUTIES: There shall be no changes in the work performed without the express permission of Defense Information Systems Agency Oklahoma City representative in coordination with the Contracting Officer. All change orders to work must be in writing with costs agreed to in advance. Further, the Contractor agrees to consult with the Defense Information Systems Agency Oklahoma City representative on an as-needed basis concerning modifications that may be required. The Contractor shall coordinate access for performance of services with the Site Facilities Manager. The Contractor shall provide at least 48 hours advance notice. Primary Point of Contact: Dennis Littlejohn, Site Facility Manager, (405) 739-3024 or dennis.littlejohn@csd.disa.mil. Secondary Point of Contact: 5. GOVERNMENT AND CONTRACTOR FURNISHED FACILITIES, SUPPLIES AND SERVICES: The Contractor shall supply all labor, management, transportation, materials, apparatus, tools, and permits necessary to accomplish all tasks described above. The Government retains possession and control of Government-owned property throughout this contract. 6. INSURANCE AND LICENSING: The Contractor shall accept all liability to bodily injury to himself, his personnel or to third parties which might happen in the performance of their contract. Also, the contractor understands and agrees that he alone is responsible for the Worker's Compensation Insurance of his employees. Proof of insurance will be provided with bid submittal. 7. SITES - PLACE OF PERFORMANCE: The Place of Performance data is considered Sensitive and is For Official Use Only (FOUO). This information should not be released to the public through Fedbizopps or through other public sources. Because of the Sensitive and FOUO nature of the site involved in this contract, pre-award site visits are not planned for bidding vendors. Vendors may submit questions to the Contracting Officer; the answers will be shared with all vendors that are asked to provide a quotation. If answers cannot be rendered in written form, a joint site visit for all interested bidding vendors will be scheduled. 8. HOURS OF OPERATION: All maintenance work will be accomplished during core hours (0700-1630, Monday-Friday) unless otherwise coordinated. The Contractor shall coordinate with the site Facility Manager for all duty scheduling. Extra work must be submitted to the contracting officer for modifications and award prior to work performance. 9. PERIOD OF PERFORMANCE: This contract shall have a period of performance (POP) consisting of one (1) base year plus two (2) option years. 10. SECURITY: Classification: The work to be accomplished in this contract is unclassified. General: The Contractor shall be responsible to possess a National Agency Check (NAC)/Local Agency Check (NCLC) or security clearance for each Contractor employee representative that will perform work under this contract, to provide for any required Computer Room and Building access. Facility Access: Unescorted access to the facilities is strictly limited to Contractor personnel who have a valid contract and a favorably completed NAC/NCLC or security clearance. Access without a NAC will require a Government assigned escort. Contractor personnel without a favorably completed NAC/NCLC shall NOT be granted unescorted access to the access-controlled locations. A representative of the Government shall be on the premises during the Contractor's performance of contract services. Government-Provided Escort: DISA will provide escort personnel for work to be completed onsite under this Contract, if required. Security Classification Requirements: Performance under this contract will involve access to and work in a secure area. There will be no access to classified material. Sample Statement for Position of Trust Sensitivity Designation: - This contract provides the following contracted personnel unescorted access to a DISA facility to perform various services. All persons performing these types of services under this contract require a favorably completed National Agency Check (NAC)/Local Agency Check (NCLC) Investigation or an Interim clearance granted prior to performance. Required requests for investigation, for each employee without a current, favorable NAC/NCLC, will be submitted within 15 calendar days after award of the contract to the local DISA Security Manager for Interim building access determination prior to performance. Physical Security Stipulations: To control unauthorized entry / penetration during the performance of this contract, the Contractor shall not prop doors open. With the award of this contract, the Contractor accepts responsibility to protect the physical security of the building and prevent unauthorized entry, when prevention of such violation is under the Contractor's control. A Security Pre-Brief of the Contractors responsibility will be provided upon contract award. 11. GENERAL REQUIREMENTS: Protection of Government Property: The Contractor shall provide protection to Government property to prevent damage during the period of time the property is under the control or possession of the Contractor. Safety requirements listed herein that do not concern the Contractor's operations or services shall be deleted as mutually agreed by the Contractor and the Procurement Contracting Officer (PCO). Local Safety Agreement: To prevent or eliminate hazardous working conditions for both Contractor and Government personnel, and to minimize Government property damage, a written agreement between the Contractor and the individual site Facility Managers establishing safeguards and procedures will be established during the orientation phase, that will be followed prior to commencement of work. Local Safety Requirements: The Contractor shall comply with all local safety requirements implemented at the installation where the work is to be accomplished provided that they do not conflict with the requirements of this Section. If conflicts arise, they shall be referred to the Contracting Officer for resolution. Subcontractors: The Contractor shall include a clause in all subcontractor agreements to comply with the safety provisions of this contract as applicable. Accident/Incident Reporting and Investigations: The Contractor shall record and submit promptly to the Site Facility Manager all available facts relating to each instance of accidental damage to Government property or injury to either Government or Contractor personnel. The Contractor shall not perform any work on the damaged equipment/property until released by an authorized Government representative. If the Government elects to conduct an investigation of the accident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed. End of Statement of Work (SOW) INSPECTION AND ACCEPTANCE: Inspection and acceptance of all work performed under this purchase order shall be performed at the DISA location by the Site Facility Manager or a delegated representative. The contractor agrees that this representative shall be the final and absolute authority on the sufficiency, completeness, and acceptability of all services performed on the property. The subject representative will accept, reject, or require correction of deliverables. All deliverables will be inspected for conformance to the terms and conditions in the SOW. Clause incorporated by reference: 252.246-7000, Material Inspection and Receiving Report, MAR 2003. DELIVERABLES OR PERFORMANCE: Period of Performance: Performance is expected to start as soon as possible after contract date of award but no later than May 1, 2008. Estimated date of award is April 30, 2008. The base period of performance is date of award forward for 12 months. A maximum of two 1-year option periods are included totaling a maximum duration of three (3) years, if all option periods are exercised. Deliverables: See Statement of Work. Notice Regarding Late Delivery: The contractor shall notify the Contracting Officer or the Site Facility Manager as soon as it becomes apparent to the contractor that a scheduled delivery will be late. The contractor shall include in the notification the rationale for late delivery, the expected date for the delivery and the project impact of the late delivery. The government representative will review the new schedule and provide guidance to the contractor via a contract modification. Such notification in no way limits the Government's right to any and all rights and remedies up to and including termination. CONTRACT ADMINISTRATION DATA: Invoice Submission: The contractor is to submit invoices in accordance with paragraph (g) of FAR 52.212-4, Contract Terms and Conditions-Commercial Items. Billing and payment shall be accomplished in accordance with the contract. The Contractor's invoice shall be for not less than one month. Failure to comply with these procedures may result in a delay in payment. Invoices are to be sent to: Greater Southwest Finance Center, 299X, PO Box 17181 (7BCPK), ft. Worth, TX 76102-7181. Invoices may also be submitted electronically through the Southwest Finance Center website (www.finance.gsa.gov). The website provides registration instructions. Invoice Requirements: GSAM 552.232-70-Invoice Requirements. Requests for Payments shall be submitted in accordance with the format contained in this clause to be considered proper for payment: (a) Invoices shall be submitted in an original only, unless otherwise specified, to the designated billing office specified in this order. (b) Invoices must include the Accounting Control Transaction (ACT) number provided on the order. (c) In addition to the requirements for a proper invoice specified in the Prompt Payment clause of this order, the following information or documentation must be submitted with each invoice: Contract Number: TBD, ITSS Project Number: 08RT0040, Project Title: Total Landscaping Services DISA OKC, ACT number: TBD. Contract Administration Point of Contact: Contracting Officer, Daniel Bush, (303) 236-7420, Building 41, Room 145, Denver Federal Center, Denver, CO 80225. FAX (303) 236-6000, daniel.bush@gsa.gov. Responsibility for contracting activities rests solely with the Government Contracting Officer. No conversation, recommendations, or direction, whether given directly by, or implied by Government personnel, that will affect the scope, schedule, or price of the program covered by this order, shall be acted upon by the contractor unless specifically approved by the Government Contracting Officer. Separate agreements or contracts, either verbal or written, are strictly prohibited under this purchase order. The Contracting Officer is to be contacted immediately if any such issues arise under this task order. Contracting Officer Representative (COR): The Contracting Officer shall assign a COR to the purchase order. The COR is responsible for monitoring technical performance under the purchase order (or delegating this task to the Site Facility Manager); and supporting the GSA Contracting Officer. The COR has no express or apparent authority under the contract to make commitments for the Government or authorize changes to the contract terms and conditions. The COR will be designated in writing after award. Personal Services: This purchase order is not being used to procure personal services prohibited by FAR Part 37.104. Offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items. FAR 52.212-1 is supplemented per following addenda: Proposal Preparation Instructions: 1. By submission of its offer, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. An award may be made without discussions or negotiations. 2. Complete past performance information requirements as described below. 3. Contractor shall submit its quote on company letterhead stationary, provide solicitation number, the time specified in the solicitation for receipt of offers, name, address, and telephone number of the offeror, unit price, and overall total price, any discount terms, cage code, DUNS number, size of business, a statement ensuring that the representations and certification have been completed in accordance with FAR 52.212-3 Offeror Representations and Certifications--Commercial Items on the ORCA website at http://orca.bpn.gov/publicsearch.aspx. 4. Return completed solicitation to the following email address or submit by fax to: Shana Budd at shana.budd@gsa.gov or Fax (303) 236-6000. If you have any questions, please call Shana Budd at (303) 236-7374. The provisions at 52.212-2, Evaluation --Commercial Items, apply to this acquisition. The Government will award a contract resulting from this solicitation to the responsive responsible quoter whose quote conforming to the solicitation will be the most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate quotes: price and past performance. The Government intends to evaluate proposals and award a contract without discussions with offeror (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Price Proposal Evaluation: The Government will evaluate pricing to determine if prices are fair and reasonable. Offeror's quote will be evaluated to determine reasonableness and realism of the prices. Past Performance: The purpose of past performance evaluation is to allow the government to assess the offeror's ability to perform the effort described in this RFQ. Offeror is to provide a list of no more than three of the most relevant projects performed for federal agencies and commercial customers within the last three years. Relevant projects include performance of efforts involving projects of similar scope, magnitude and complexity as the effort described in this solicitation. Project information to include: Company/Division name, Product/Service, Contracting Agency/Customer, Contract or Project Number, Contract or Project Dollar Value, Period of Performance, Verified and current name, address, E-mail address & telephone number of the client's project manager (if applicable); and paragraph summary of the project's requirement. Offeror is to provide information available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance. Include an explanation of corrective actions taken in the past, if any, for substandard performance; any performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.; and/or performance not in accordance with the project terms and conditions. Past performance will also be evaluated based on quality and timeliness of deliverables. The government will use information submitted by the offeror, the government's own experiences with your firm, and other federal government offices and commercial sources, to assess performance. FAR Clauses and Provisions: 52.252-2 Clauses Incorporated By Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: FAR clauses: http://www.acqnet.gov/far/loadmainre.html, GSAR clauses: http://farsite.hill.af.mil/vffar1.htm. GSAR 552.212-71 Contract Terms and Conditions Applicable to GSA Acquisition of Commercial Items (Jul 2003) (FCI Deviation - Dec 1997). The Contractor agrees to comply with any provision or clause that is incorporate d herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. 552.229-70 Federal, State, and Local Taxes 552.232-78 Payment Information 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. (b) The Contractor agrees to comply with any clause that is listed below from the list of Defense FAR Supplement clauses which, if shown below, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components. 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 252.247-7023 Transportation of Supplies by Sea. ALTERNATE III (MAY 2002) FAR 52.212-4 Contract Terms and Conditions--Commercial Items. FAR 52.217-5 Evaluation of Options. FAR 52.217-8 Option to Extend Services (Nov 1999). The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of clause). FAR 52.217-9 Option to Extend the Term of the Contract. (Mar 2000). The Government may extend the term of this contract by written notice to the Contractor prior to expiration of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed fifty four (54) months. (End of clause). 52.233-4 Applicable Law for Breach of Contract Claim. 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. 52.242-15 Stop-Work Order. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items. The following FAR clauses cited in the clause are applicable to this acquisition. 52.219-14 Limitations on Subcontracting. 52.222-3 Convict Labor. 52.222-19 Child Labor'Cooperation with Authorities and Remedies. 52.222-21 Prohibition of Segregated Facilities. 52.222-26 Equal Opportunity. 52.222-36 Affirmative Action for Workers with Disabilities. 52.222-50 Combating Trafficking in Persons. 52.223-15 Energy Efficiency in Energy-Consuming Products. 52.225-13 Restrictions on Certain Foreign Purchases. 52.232-33 Payment by Electronic Funds Transfer'Central Contractor Registration. 52.222-41 Service Contract Act of 1965. 52.222-42 Statement of Equivalent Rates for Federal Hires. 52.222-43 Fair Labor Standards Act and Service Contract Act'Price Adjustment (Multiple Year and Option Contracts). Quotes must be received NLT 4:00PM, April 29, 2008, Mountain Daylight Time (MDT). Quotes may be sent by electronic attachment to email at shana.budd@gsa.gov or fax to Shana Budd at (303) 236-6000. Point of Contact: Shana Budd, Contract Specialist, Phone (303) 236-7374, Fax (303) 236-6000, E-Mail shana.budd@gsa.gov. Place of Performance: Address: Tinker AFB OK Postal Code: 73145 Country: UNITED STATES