Tour Operator – FCM Annual Conference

The Halifax Regional Municipality is seeking experienced tour operators with five to ten years of local industry experience to plan and deliver a Companion Tour Program for the 2027 Federation of Canadian Municipalities Annual Conference and Trade Show. The selected proponents will provide guided tours ranging from one to seven hours in length between June 10 and June 13, 2027, designed to showcase the culture, history, and recreation of the municipality and Nova Scotia. Offerings must be diverse enough to accommodate individual travelers, families, and those with varying mobility needs, while ensuring reliable transportation, exceptional customer service, and bilingual English/French capabilities where required. Proposals must be submitted via the Bids&Tenders system by November 6, 2026, at 2:00 PM Atlantic Time. The award is based on a non-price evaluation across three stages: technical merit, social value, and country of origin, with non-US companies receiving full points for the latter. To be considered, proposals must pass all pass/fail criteria and achieve at least 75 percent of the total technical points. While pricing is required for budgeting, it is not a scored evaluation factor. Successful contractors must adhere to strict insurance requirements, including coverage from insurers with an AM Best rating of A+ or better. Contract administration includes electronic payments with a 30-day term following the submission of itemized invoices. Additionally, proponents must provide comprehensive risk-management plans covering safety procedures, emergency contacts, and weather contingencies. All services are subject to HRM workplace policies and a Supplier Code of Conduct, with the municipality reserving the right to inspect personal information management practices and request the replacement of personnel who hinder project progress.