Tourism Advertising and Marketing Services OT-27-01

The County of Louisa, Virginia, is soliciting sealed proposals under solicitation number OT-27-01 to establish one or more contracts with qualified firms for advertising and full-service marketing. The scope of work focuses on marketing services and analytics, including reporting on subscriber counts, distribution, and circulation, though the County explicitly stated it is not seeking rebranding or logo revisions. The contract will be managed through task orders and includes an initial term with the option for two successive one-year renewals. Qualified offerors must have been in business for at least five years and be authorized to transact business in Virginia. Proposals must be submitted via hard copy and electronic media (CD or flash drive) by November 4, 2026. Required documentation includes a signed title page, standard terms and conditions, a list of at least three client references, a certificate of insurance naming the County as an additional insured, and applicable professional licenses. Evaluation will be conducted by a selection committee based on a point system, with specific weight given to quality assurance and quality control. The agreement includes strict compliance requirements, including adherence to the Virginia Conflicts of Interest Act and the Virginia Governmental Fraud Act. For contracts exceeding 10,000 dollars, vendors must maintain a drug-free workplace and adhere to nondiscrimination policies. The County retains the unilateral right to terminate the contract for either default or convenience. All inquiries regarding this solicitation should be directed to Samuel Massie.