Hall County, Georgia Board of Commissioners is seeking qualified vendors to provide towing services for various Hall County Departments (herein “Services”). The County seeks to award more than one (1) contractor to perform all the services. The County will make any extension of the bidding period by a formal written addendum and publicly posted on the County Website. Date IFB Issued: May 15, 2024Bid Due Date: May 30, 2024 The issuance of this new bid document supersedes and replaces previously issued IFB# 015-45 that was closed without award. Bidding Process: Hall County (herein “County”) is now accepting sealed bids for the provision of Towing Services in the County’s Purchasing Division, located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST on Thursday, May 30, 2024. Bidders must submit two (2) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and also include on one (1) USB Flash Drive with all documents. Proposal Documents: Bidders may download bid submittal documents via the County’s Website at https://www.hallcounty.org/Bids.aspx then choose Towing Services Annual Contract. General Qualifications: Bidders must be in the regular business of providing similar services, be licensed, insured, and bonded if required to do so in the State of Georgia. It is preferred that the vendor be a member of the Towing & Recovery Incentive Program (TRIP). A Bid bond is not required. Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred and twenty (120) calendar days. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled ‘Mandatory’ must be completed and returned with the bid. Please sign Exhibit B - Contract. Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any bidder, without liability on part of the County to the Bidder to complete the described Work. The County will award the contract to one (1) or more contractor to perform all work to the lowest cost, responsible and responsive bidder. Lead times and length of time to complete the services may also be a factor in award. The Bidder expressly understands that the County may reject bids for any reason. The County may take into consideration lead times in its decision to award. Contractor shall provide the following with their bid response: A. Valid Business License B. Required licenses and certifications SCOPE OF WORK: General: To provide Towing Services for the removal of County vehicles in a timely manner throughout Hall County with a guaranteed bid price for a 12-month period. It is preferred that the contractor is “TRIP” (Towing and Recovery Incentive Program) Certified. This contract will begin upon contract execution and be in effect until June 30, 2025. The successful bidders may be allowed four (4) annual one (1) year renewals of this contract all upon the same terms and conditions. Specifications: The following minimum specification shall apply to the requested services: 1.1 Contract Coverage: Vendors responding to this invitation must be able to provide service 24 hours a day, 365 days a year, holidays included, for the entire contract period. The County has been divided into three (3) divisions or zones to ensure that roads are cleared in a timely manner. See Attachment A for reference on the three (3) zones: North, Central and South. 1.2 Services: The Contractor will provide Towing Service for the removal of County vehicles throughout Hall County as specified in this invitation whenever an authorized representative of the County requires such services. 1.3 Movement of Vehicles: Vehicles will be towed to impound lots located at the Contractor’s Storage Compound, the County Public Works Compound, or to any County designated facility or to any privately owned repair shop designated by authorized County personnel. 1.4 Types of Services: Contractor will be required to perform services defined by this invitation. Services include the following: 1.4.1 Class A Wrecker Service: Four (4) Wheeled Vehicle. Minimum Wheel Lift Rating of 7,500 lbs. Minimum Winch Rating of 8,000 lbs. (Standard Vehicles and Pickup Trucks, Extended Cab Pickup Trucks). 1.4.2 Class B Wrecker Service: Six (5) Wheel Vehicle without Air Brakes. Minimum 12-Ton Capacity. 4-Door Pickup Trucks, Crew Cab Pickup Trucks, Light Ambulances. 1.4.3 Class C Wrecker Service: Ten (10) Wheels & Over with Air Brakes. Minimum Winch Rating of 45,000 lbs.; Single or Double Boom No Less than 50,000 lbs. Manufacturer’s capacity of at least 24,000 lbs. (Dump Trucks and Heavy Ambulances). 1.4.4 Standard Flat Bed Carrier: Minimum Body Rating of 10,000 lbs. Minimum Winch Rating of 8,000 lbs. Capable of hauling Up to Standard Full Size Vehicles, Pickup Trucks, Crew Cab Pickup Trucks, Extended Cab Pickup Trucks and 4-Door Pickup Trucks. 1.4.5 Hydraulic Travel Axle Forty (40) Ton Capacity; capable of hauling units Trailer For Heavy Service such as Fire Service Trucks with recessed axles (“Landoll” Type): and extended cabs or units with bumpers that Fire Rescue chooses not to have removed. 1.5 Definition of Movement / Hook-Up: Any time Contractor is requested by authorized County personnel to hook-up their wrecker to a County vehicle and move unit from one location to another, it will be considered as a separate charge from any other hook-up/movement previously or later required on that vehicle and will be charged accordingly. 1.6 Definition of Mileage Charge: Charge for mileage will be for actual mileage outside the boundaries of Hall County only. Accrual to begin upon leaving and to end upon reentering County limits. 1.7 Definition of Towing/Hook-Up Charge: Towing/Hook-Up charge is to include hook-up, mileage within County boundary limits, dolly use, drive shaft removal, bumper removal, etc., and hauling to designated location. 1.8 Records: Contractor must maintain detailed records regarding all tows for inspection by County. 1.9 Reports/Invoices: Contractor must provide monthly reports listing in detail all County vehicles towed and submitted with monthly invoices, for each vehicle individually towed. Each invoice is to include the following: 1.9.1 Date of service; 1.9.2 Location; 1.9.3 Person placing order; 1.9.4 Type of service; 1.9.5 Time of day; 1.9.6 Mileage, if necessary; 1.9.7 Your bid amount; 1.9.10 Original signature of County personnel accepting delivery. Invoices received missing required information may be denied. 1.10 Drivers: Contractor will be required to have competent drivers trained to perform duties under a contract issued as a result of this invitation. Drivers will be in contact with the public as a requirement of said contract and will be expected to be neat, clean, courteous and professional in their actions. Drivers will be required to meet any requirement of any regulatory agency having jurisdictional powers.
