Town of Durham Public Library Boiler Replacements

The Town of Durham has issued Solicitation Number 33860 for the purchase and installation of two oil-fired boilers at the Town of Durham Public Library, located at 7 Maple Avenue, Durham, Connecticut. Prospective bidders must submit sealed bids clearly marked “Boiler Replacements-Durham Library” to the Office of the First Selectman by 2:00 p.m. on January 8, 2026. A mandatory site walk-through is scheduled for December 20, 2025, at 9:00 a.m. (noting a conflicting date of December 22 was also referenced). The scope encompasses the complete supply and installation of two boilers, integrating with existing infrastructure under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors). The contract is structured as a lump-sum bid, without itemized line pricing or detailed cost breakdowns supplied in the solicitation. Submissions must include a series of required documents such as a Certificate of Insurance, IRS Form W9, vendor references, a 10% Bid Bond, a 100% Performance Bond, a Signature and Authority Affidavit, and an Affirmative Action Affidavit. Electronic submissions, including emailed or faxed bids, are not accepted; only physical delivery of sealed bids is permitted. The award process lacks explicitly stated evaluation criteria or basis of award terms, suggesting selection will be based primarily on compliance and price competitiveness. Inspection and acceptance of the boilers will occur at the site, with the Town of Durham overseeing compliance and final acceptance. No federal acquisition regulation clauses, special contract requirements, or socioeconomic set-asides apply, reflecting the municipal nature of the procurement. The contract does not include provisions for security clearances, key personnel requirements, or contract options, and there is no electronic invoicing or payment system specified. The point of contact for the solicitation is Beth Moncata, reachable via email or phone at the Town of Durham. Overall, this solicitation follows standard municipal procurement protocols aimed at securing competitive bids for a fixed scope of HVAC equipment purchase and installation with clearly defined administrative and bonding requirements.