Town of Farmington - Bid 374 HVAC Replacement Project Westwoods Clubhouse

The Town of Farmington is soliciting sealed bids for the HVAC Replacement Project at the Westwoods Clubhouse, with submissions due by 11:00 A.M. on September 16, 2025. Bidders must include a bid bond or equivalent security amounting to 5% of their bid, payable to the Town. The process involves a public bid opening, with bidders able to withdraw their proposals prior to the opening. Interested vendors can schedule inspections of the site and equipment by contacting the Director of Recreation. The solicitation is open to all vendors, with a vendor Q&A period running from August 30 to September 7, 2025, to clarify project details. The project scope involves removing the existing HVAC system and installing new equipment in accordance with specifications outlined in a referenced document, "Bid 374 HVAC FOR WESTWOODS SPECS.pdf." The procurement does not specify any particular set-aside, evaluation criteria, or detailed contract clauses; it appears to be a straightforward sealed bid process, likely awarded to the lowest responsible bidder. The contract size is estimated between $50,000 and $200,000. Administrative contacts include Anne Marie White for general questions and Jessie Caetano for site inspections. Bids must be delivered physically to the Town’s Finance Office, with no mention of electronic submission or detailed pricing breakdowns, as the solicitation emphasizes a lump-sum bid approach. Overall, the process is structured to ensure transparency and competitive pricing for the HVAC upgrade at the community facility.