Town of Farmington RFP - Plan of Conservation and Development

The Town of Farmington is seeking qualified firms to develop and support the adoption of its 2028 Plan of Conservation and Development, a comprehensive municipal planning document mandated under Connecticut state law. Proposals must be submitted in eight physical copies— one original and seven duplicates—along with a single thumb drive containing the complete submission, and a separate sealed envelope containing the cost proposal. Submissions are due by 11:00 a.m. on May 1, 2026, and must be delivered in person to the Town Finance Office; no electronic, emailed, or faxed submissions will be accepted. The procurement is governed by a best-value selection process where technical merit, including prior experience with similar planning projects, proposal clarity, community engagement capability, and schedule responsiveness, are primary evaluation factors, with cost considered but not determinative. The project timeline requires commencement in summer 2026 and completion of all deliverables—such as final plan documents, GIS-compatible maps, public presentation materials, and an implementation strategy—no later than November 15, 2027, with adoption targeted for September 2027. All project data and deliverables become the sole property of the Town, and consultants must comply with strict ethical standards, including indemnifying the Town against claims and certifying that no Town official will benefit financially from the contract. Insurance requirements include $1 million in general liability coverage with the Town named as an additional insured, a waiver of subrogation, and an insurer with an A.M. Best rating of A or higher. Proposers must also demonstrate capacity through resumes and organizational charts of key personnel, and all responses must adhere to page limits of 10 pages for the scope of work and 5 pages for deliverables and timelines, with at least three but no more than five relevant project references. Questions must be submitted by April 17, 2026, to the Town Planner, and the RFP is available exclusively through the Town’s website. The estimated contract value is $175,000, funded through the Town’s 2026–2027 budget, and the selection will be made solely based on the best interests of the Town, with no formal LPTA methodology applied.