Town of Fort Mill Annual Limb and Brush Debris Pile Removal RFP 500-150

The Town of Fort Mill is issuing a competitive Request for Proposals to secure a qualified contractor for the quarterly removal of limb and brush debris from the Fort Mill Compost Facility during its 2025-2026 fiscal year, with four scheduled removal periods in December 2025, March, June, and September 2026. The contract, estimated to be valued between $50,000 and $150,000, requires the selected vendor to complete each removal within 10 days of award, adhering to local and OSHA regulations, maintaining appropriate insurance coverage, and possessing or obtaining a Town business license throughout the contract duration. Bids must be sealed, clearly marked, and submitted by 11:00 am on November 10, 2025, either via mail or hand delivery to the Town Hall, with no electronic or digital submission options specified. The evaluation process primarily emphasizes bid price, contractor qualifications, past performance, and responsiveness, with the Town reserving the right to reject any or all proposals and to waive technicalities in the best interest of the municipality. The contract stipulates that the contractor will coordinate site visits with Public Works officials before and after each removal, ensure debris is cleared to maintain fire lanes and proper drainage, and comply with all applicable local, state, and federal regulations, including certifying adherence to South Carolina’s Illegal Immigration Reform Act. The agreement includes provisions for insurance, indemnification, and termination with a 30-day notice, but does not specify any attachments, exhibits, or supporting documents beyond the main RFP. Administrative and contact details for procurement, insurance, and site inspections are provided, emphasizing the contractor’s responsibility for licensing, insurance, and timely performance, while the Town retains discretion over bid acceptance and contract award.